Sample Simple Resignation Letters – Free Template & Tips to Quit Gracefully

Submit a simple resignation letter by stating your intention to resign, your position, and your final working date. Express appreciation for the opportunity and offer to help with the transition. Keep the tone professional and the letter brief – one paragraph is usually enough.

Table: Simple Resignation Letter Sample Template

Section	Simple Resignation Letter Sample
Date	[Today’s date]
Recipient	[Manager’s Name]
Company	[Company Name]
Address	[Company Address]
Opening	Dear [Manager’s Name],
Body	Please accept this letter as formal notification of my resignation from my position as [Your Job Title] at [Company Name], effective [Last Working Day, typically two weeks from today]. I appreciate the opportunities for professional development that I have experienced during my time here. If I can assist in the transition, please let me know.
Closing	Sincerely,
Signature	[Your Name]
Contact Information	[Your Email] / [Your Phone Number]

Why a Good Resignation Letter Matters

A professional resignation letter protects your reputation, confirms your departure and ensures a smooth transition. It’s a formal record of your intent to resign and clears up any confusion for your employer.

Employees leaving a job should submit written formal notice to document their last day, manage the transition and leave a good impression. It also starts the exit process, including offboarding and final payroll.

Key Points:

• Professional tone
• Job title and last day
• Simple format

What Is a Simple Resignation Letter?

A simple resignation letter is a one-paragraph document that states the employee’s intent to resign and includes a last day. It doesn’t go into details and is professional.

Unlike extended resignation letters, a short resignation letter is usually preferred in most situations where the employee’s intent is clear. This is efficient if you have limited time or don’t want to go into details.

Key Features:

• One paragraph
• Direct language
• Thanks
• Offers to help with transition
• Add your contact information and keep it professional. Employers need clear records for processing your formal notice and managing the handover of responsibilities.

Include:

• Statement of resignation
• Job title and company name
• Last day
• Thanks
• Offer to help

This is what HR needs to help you resign clearly and professionally.

Simple Resignation Letter Sample

Use this simple resignation letter template to resign fast and professional:

Dear [Manager’s Name],

Please accept this letter as formal notice of my resignation from my position as [Your Job Title] at [Company Name], effective [Last Working Day, typically two weeks from today]. I appreciate the opportunities I’ve had here. If I can help with the transition, let me know.

Sincerely,
[Your Name]
[Your Email] / [Your Phone Number]

This sample resignation letter covers all the essentials: clear statement, professional tone, thanks and offer to help with transition. Just fill in the blanks with your details.

How to Submit Your Resignation

Submit your resignation letter in person or by email, depending on your company’s policy. Always give at least two weeks’ notice unless you’re leaving immediately.

Steps to follow:

• Schedule a meeting with your manager.
• Hand the letter directly or send via email if remote.
• Include your last day.
• Follow up with HR.

Resigning properly shows respect to your current employer and keeps your professional reputation intact. Always check your employee handbook for the procedure.

Common Mistakes to Avoid

Avoid emotional language, blaming your employer or leaving out key details like your job title or last day. These mistakes can harm your exit process or delay HR actions.

Mistakes to avoid:

• Being vague about your last day
• Criticizing the company
• Using informal tone
• Leaving out the offer to help
• Forgetting your contact info

A brief explanation is okay if necessary, but don’t over-explain. Stick to the facts and focus on the transition.

Final Tips for a Professional Exit

Keep your resignation short, positive and professional to leave a good impression. Maintain work quality during your notice period and complete any current projects.

Tips: Submit early in the week

• Offer to train a replacement
• Stay engaged until your last day
• Prepare for the exit interview
• Send a farewell message to team members

Your last few weeks are how your manager, peers and company remember your career journey. A well-written letter and good behavior will help with future career opportunities and references.

Common Questions (Answered)

Below are answers to common questions we get asked.