Subject: Two Weeks’ Notice
Dear [Manager’s Name],
I am writing to formally resign from my position at [Company Name], effective two weeks from today. My last working day will be [Final Work Date].
I appreciate the opportunities and support I have received during my time here. I am committed to ensuring a smooth transition and will assist in transferring my responsibilities before my departure.
Please let me know how I can help during this period.
Sincerely,
[Your Full Name]
[Your Position]
Quitting a job professionally starts with sending a two weeks’ notice email. This formal communication informs your employer of your intended departure date, helps begin the transition process, and preserves your professional reputation. This guide explains how to write a clear, polite, and effective resignation letter, provides examples, and answers common questions.
What Is a Two Weeks’ Notice Email and Why It Matters
A two weeks’ notice email is a formal resignation letter that lets your employer know you plan to leave your job in two weeks. It is part of standard resignation procedures and is often required under your employment contract or company policy.
Giving two weeks’ notice:
- Shows professionalism and respect.
- Allows your employer to plan for a smooth transition.
- Preserves your professional relationships.
Most employers expect at least two weeks of notice, especially for permanent roles. Failing to give notice could damage your career path or affect your reference status.
When and Why You Should Give Two Weeks’ Notice
You must send your two weeks’ notice email after careful consideration. Ideally, submit it two weeks before your final day to match industry standards and company expectations.
Why it’s important:
- It meets legal or contractual obligations.
- It protects your professional development and standing.
- It helps avoid immediate termination in roles where notice is customary.
When to send it:
- At the start of the workweek, ideally in the morning.
- Before or after completing major milestones or ongoing projects.
- After securing your next job or making a final decision.
A well-timed resignation notice helps you leave on a positive note and ensures a smooth and professional exit.
What to Include in a Two Weeks’ Notice Email
Your two week notice letter should be short, direct, and professional. Use the template above and make sure it includes these essential details:
- Subject line: Example – “Resignation Letter – [Your Full Name]”
- Opening paragraph: State your intent to formally resign and provide the exact departure date.
- Gratitude: Briefly thank your manager and team.
- Transition offer: Offer to support the handover of your current projects or train a suitable replacement.
- Closing: Use a respectful sign-off like Sincerely or Warm regards.
Use a professional tone and focus on facts. Do not include negative feedback, personal grievances, or confidential information.
How to Write a Two Weeks’ Notice Email
Follow these steps for writing a professional resignation letter:
Step-by-step instructions:
- Choose a clear subject line
Example: “Two Weeks Notice – John Smith” - Address your direct supervisor
Start with Dear [Manager’s Name]. - State your resignation
Include the line: “I am writing to formally resign…” and specify your final working day. - Express gratitude
Example: “Thank you for the opportunity to grow at [Company Name].” - Offer help with the transition
Mention your willingness to assist over the next two weeks. - Close respectfully
Use Sincerely or Warm regards, followed by your full name and job title.
Keep your message under 200 words and stick to factual, formal language.
Two Weeks’ Notice Email Template
Here’s a plug-and-play two week notice template for quick use:
Subject: Two Weeks Notice – [Your Full Name]
To: [Manager’s Email]
Dear [Manager’s Name],
I am writing to formally resign from my current position as [Your Job Title] at [Company Name], with my last working day being [Final Work Date].
I’m grateful for the opportunity to work with you and the entire team. I’ve learned a lot and value my time here.
During my notice period, I’ll ensure all responsibilities and projects are handed off properly to ensure a smooth transition.
Please let me know if there’s anything specific I can help with.
Sincerely,
[Your Full Name]
Mistakes to Avoid in Resignation Emails
Avoid these common mistakes when sending your weeks notice letter:
- Vague timelines: Always include your departure date.
- Negative language: Never complain or place blame.
- Over-explaining: Don’t include personal reasons unless requested.
- Being too casual: Maintain a professional tone, even in friendly workplaces.
- Ignoring policies: Check your company policy for official steps or required forms.
Avoiding these errors ensures your resignation process leaves a positive impression.
Final Tips and Sending Your Email
Follow these best practices for sending your two weeks notice email:
- Send early in the workday for visibility.
- CC HR or upload a copy to your company’s resignation platform.
- Print a copy if needed for record-keeping.
- Keep the message brief and professional.
- Confirm receipt of your resignation for documentation.
Delivery tip:
If your company is traditional or requires printed communication, attach a signed formal resignation letter or hand-deliver it.
Best Practices Reference Table
| Aspect | Key Details & Best Practices | Example/Template Sources |
|---|---|---|
| Purpose | Formal notification to employer of resignation, typically two weeks before departure. | Provided above |
| Tone | Professional, positive, and appreciative. | Template section |
| Subject Line | Clear and direct: e.g., “Resignation Letter – [Your Name]”. | Included above |
| Opening | Address your manager/supervisor by name. | “Dear [Manager’s Name]” |
| Resignation Statement | Clearly state intention to resign and specify last working day (two weeks from notice). | “I am writing to formally resign…” |
| Gratitude | Express appreciation for opportunities and experiences gained. | “I’m grateful for the opportunity…” |
| Transition Offer | Offer to assist with transition or documentation. | “I’ll ensure all responsibilities are handed off…” |
| Closing | Use a formal closing and sign your name. | “Sincerely, [Your Full Name]” |
| Templates & Variations | Multiple styles: formal, casual, gratitude-focused, personal reasons, etc. | See template section |
| Delivery | Email is standard unless company is highly traditional. | Attach letter if required |
| Additional Tips | Be prepared for immediate departure; keep notice brief and professional. | Final tips section |
Common Questions About Two Weeks’ Notice Emails
What should I do if my manager is on vacation or unreachable when I need to submit my two weeks notice?
Send your notice to the next supervisor or HR. Clearly explain the situation. Your resignation date will still be valid if it’s documented properly.
Can I retract my two weeks notice email if I change my mind before my last day?
Yes, but approval is not guaranteed. Notify your manager immediately in writing. The company may have already reassigned your position.
Is it acceptable to send a two weeks notice email outside of business hours or on weekends?
Yes, but send a follow-up during work hours. This ensures your resignation is seen and acknowledged.
How should I handle sensitive information or ongoing confidential projects in my two weeks notice email?
Do not mention confidential data in the email. Offer to assist with outstanding projects in person or in follow-up meetings.
Final Checklist Before Sending Your Two Weeks Notice Email
- ✅ Use a clear subject line
- ✅ Address the direct supervisor
- ✅ State your resignation and final day
- ✅ Show sincere gratitude
- ✅ Offer help with ongoing or current projects
- ✅ Close formally with “Sincerely” or “Warm regards”
- ✅ Check your company policy
- ✅ Save a copy for your records
A thoughtful two weeks’ notice email helps you exit with grace and maintain positive relationships with your current employer. Use this guide to ensure your professional resignation letter communicates clearly and respectfully. For more support, check out our Resignation Letter Samples.
