Below is a popular example template for a Two Week Notice Letter. We also have an article on how to write a two weeks notice email.
Two Week Notice Letter Template
Dear [Manager’s Name],
I am writing to formally resign from my position at [Company Name], effective two weeks from today on [Last Working Day, e.g., June 24, 2025].
This decision was not made lightly, and I appreciate the opportunities for growth and development you have provided me during my time here. I am committed to ensuring a smooth transition and will assist in training a replacement or transferring responsibilities as needed.
Thank you again for your support and leadership.
Sincerely,
[Your Full Name]
[Your Job Title]
What Is a Two Week Notice Letter?
A two week notice letter is a short, professional message that tells your employer you’re officially leaving in 14 days.
That’s it. Simple, but powerful. This formal resignation letter acts as your official notice, giving your boss and HR enough time to adjust, reassign projects, and start looking for your replacement. Whether you’re moving for a new job, personal reasons, or just ready for a change you still want to leave on a positive note.
Including your job title, your last working day, and an offer to help with the transition sets the tone for a respectful, drama-free exit. It’s also your last impression so make it count.
When Should You Give Your Two Week Notice?
Give your two week notice as soon as you’ve made the decision and signed a new offer or at least 10 business days before your last day.
Timing matters. Don’t wait until the last second. Employers appreciate sufficient time to plan, especially if you’re working on ongoing projects or play a key role on the team.
If your manager is on vacation, unreachable, or working remotely, send the letter to HR or their superior. Use email or a printed letter, and always document the date you submitted it. That protects you and keeps everything clear.
A quick example of what not to do? Don’t disappear. And don’t casually mention it over coffee. This is an official part of the resignation process it deserves a formal approach.
What to Include in a Two Week Notice Letter
A solid two week notice letter includes your name, position, resignation statement, last day, and a thank-you. That’s it.
Keep it clean. Keep it clear.
Checklist:
- Your name and job title
- Today’s date
- Statement of resignation (“I am writing to formally resign…”)
- Exact last working day
- Note of appreciation
- Offer to help with the transition period
- Signature (typed or hand-signed if printed)
Also: no rants. No burns. No passive-aggressive jabs about company culture or your boss’s weird obsession with 7 a.m. meetings.
Keep your letter professional, polite, and practical.
A Free Two Week Notice Letter Template
Looking for a plug-and-play letter that works for most situations? Here’s your go-to template.
Subject Line: Formal Resignation – [Your Name]
Dear [Manager’s Name],
I am writing to formally resign from my position at [Company Name], effective two weeks from today on [Insert Date].
After careful consideration, I’ve decided to move forward on a new chapter in my career journey. I’ve truly valued the opportunity to grow with such a talented team.
I’ll do everything I can over the next two weeks to support a smooth transition and help wrap up remaining projects.
Thank you again for the incredible experience and for all the opportunities.
Best wishes,
[Your Full Name]
[Your Job Title]
You can copy this into Google Docs, download it as a PDF, or just paste it into an email.
Make sure your subject line is clear (especially for email):
Subject: Two Week Notice – [Your Full Name]
Common Mistakes to Avoid in Your Notice Letter
Don’t blow your exit with a sloppy, emotional, or incomplete resignation letter.
Leaving a job can feel weird bittersweet, exciting, even a little scary. But your letter? It should be cool, calm, and collected.
Here’s what to avoid:
- Leaving out your final day
- Making negative comments about the company or coworkers
- Being vague (“I guess I’m moving on…” nope)
- Mentioning your next job
- Skipping the “thanks”
Do this instead:
“My last working day will be June 24.”
“Thank you for the opportunities to grow and contribute.”
“I’m happy to help with the transition.”
Even if things weren’t perfect, keep it short and respectful. You’re writing for the record—and for your professional reputation.
Sample Letters for Specific Situations
Here are quick, situation-specific templates for different reasons people leave. Feel free to tweak the tone based on your company culture.
Resigning for Personal Reasons
Dear [Manager’s Name],
I’m writing to resign from my position at [Company Name], with my final day being [Date], two weeks from today. This decision is due to personal reasons. I’m thankful for the experience and support I’ve received.
Sincerely,
[Your Name]
Resigning Due to Relocation
Dear [Manager’s Name],
I’m formally resigning from my role at [Company Name], effective [Date]. I’ll be relocating and won’t be able to continue in this position. I’ve really enjoyed working with you and the team.
All the best,
[Your Name]
Remote Role or Freelance Departure
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from [Company Name]. My last working day will be [Date]. I’ve appreciated the flexibility and support while working remotely and will assist in wrapping up any outstanding projects.
Thank you again,
[Your Name]
How to Leave on a Positive Note (Even If You’re Over It)
Wrap things up like a pro. Finish your work, leave documentation, and thank your manager even if it’s been rocky.
Why? Because leaving with grace helps you keep the door open. You never know when you’ll need a reference, a favor, or a friendly LinkedIn connection.
Final Two Weeks Checklist:
- Finish or delegate current projects
- Organize files, passwords, and key contacts
- Offer to train your suitable replacement
- Ask for a reference or LinkedIn recommendation
- Send a short farewell email on your last day
Don’t disappear. End with professionalism and sincere gratitude, even if you’re counting down the minutes.
Template Comparison Table
| Template Source | Template Features | Sample Text/Format | Customization Options |
|---|---|---|---|
| Indeed | Simple and direct, includes gratitude and offer to assist | “Please accept this as my formal resignation… My last day will be [date]…” | Easy to update fields like name, date, company |
| Resume Genius | Offers short and detailed formats, clear tone | “I’m writing to formally tender my resignation… effective [date]…” | Choose tone and template style |
| Adobe PDF | Highly formal, emphasizes professionalism | “I’m writing to inform you that I will be leaving my position as [Position]…” | Best for traditional or corporate jobs |
| Neo | 20+ versions casual, detailed, or formal | “Formal Two Weeks Resignation Notice Letter”, etc. | Suits various situations and personalities |
6 Rarely Answered FAQs About 2-Week Notices
Below are commonly asked but rarely answered questions about this topic.
Can I retract my notice once I give it?
Sometimes yes, but it’s up to the employer. They might’ve already started finding a replacement.
What if my boss is out of office?
Send your notice to HR or another manager. Keep a record email is fine.
Do I need to give notice during probation?
Yes, it’s still a good practice. Even if it’s not required, it shows respect and professionalism.
Can I use vacation during the notice period?
Depends on company policy. Many allow accrued vacation, but using sick days for time off may not fly.
What if I’m told to leave immediately?
That can happen. You’re likely only paid for the days worked, unless your contract says otherwise. Always be prepared.
Should I give more than two weeks?
Yes, especially for leadership roles or complex positions. It shows you care about a smooth handover.
Final Thoughts
Writing a two week notice letter doesn’t have to be awkward or complicated. Be clear, kind, and confident. Include the basics: your position, last day, and thanks.
Use the free resignation letter template above to make your exit easier and smoother for everyone involved. Whether you’re leaving for career growth, personal reasons, or just need a change you can resign with dignity and keep doors open.
And if you’re not sure how to start? Just go back to the first line of this article and copy the template. You’ve got this.
