Administrative Coordinator Position Available In Hudson, New Jersey

About Us About Us CarePoint Health is one of New Jersey’s leading health care systems comprised of three long-standing and highly-regarded hospitals – Bayonne Medical Center, Christ Hospital, and Hoboken University Medical Center. CarePoint united these three area hospitals to provide 360 degree coordinated care by integrating the medical facilities and physician networks associated with these institutions. With over 4,500 team members, CarePoint is the largest private employer in Hudson County, New Jersey, and each year provides care to over 300,000 individuals. CarePoint prides itself on its patient-focused approach to care delivery, with an emphasis on preventative medicine, health education, and disease management. Leveraging its vast network of physicians and healthcare experts, CarePoint is quickly becoming recognized as a leader in the broader healthcare landscape as it pioneers creative solutions to address urgent population health needs. What You’ll Be Doing The Administrative Coordinator schedules procedures and coordinates flow between physicians, patients, nurses and technicians. Assists in location and retrieval of documents and other patient data as requested. Greets patients and activates registrations. Prepares documentation for meetings and conferences. Performs a wide range of secretarial and clerical duties and coordinates numerous office procedures in support of the Sleep Lab services. Perform patient intakes for clinical paperwork. Must be able to perform insurance authorizations for patients for sleep studies as needed. Will have to be able to work with insurance denials. Must have previous sleep center experience. Will need to track sleep center patients orders and work with DME’s to set up and provide equipment to patients. Will need to track all sleep center patients pending studies and follow up testing as required. Prepare and correct sleep study reports after physician interpretation. Bill for sleep center visits via E Clinical works and track denials as needed. Must have electronic medical record experience. Will be expected to scan and maintain patient records via an E-chart. Coordinates and performs all administrative activities to facilitate the management and efficient operation of the department. Prepares correspondence such as letters, memoranda, policies and reports from notes, drafts or dictation in an accurate, neat and timely manner as assigned. Compiles accurate statistical or Sleep Lab activity date for the Director as assigned. Prepares in final report form when reviewed and approved. Accurately records and transcribes minutes of Sleep Lab or other related meetings. Maintains and/or distributes minutes within established time frames. Files all correspondence, policies, reports, forms, etc. in appropriate location, in an orderly fashion and within specified time frame. Schedules clients for Sleep Lab services. Maintains schedule and notifies staff of any changes. Performs quality registration. Processes insurance verification, including pre-certification authorization for Sleep Studies. Assists the Director with special projects as needed. Manages the office environment. Screens and refers all incoming telephone calls and Sleep Lab visitors to ensure that their requests or concerns are addressed by appropriate staff. Maintains accurate telephone or visitor messages. Monitors on a regular basis Sleep Lab office supplies to ensure adequacy of inventory and equipment to ensure proper working order. Schedules meetings as requested and maintains appointment calendars. Demonstrates willingness to provide training to other office staff. What We’re Looking For Bachelor’s degree referred. Minimum two (2) years’ experience preferred. Proficiency with Microsoft Office Suite required.

Skills:

Strong oral/written communication skills. Ability to multitask and/or coordinate multiple assignments. Strong interpersonal, and relationship building skills. Excellent customer relations. Exceptional attention to detail and accuracy. Demonstrated analytical and problem-solving skills. Excellent prioritization/organizational skills. What We Offer Competitive pay Medical, dental, and vision insurance 401k with Company match Generous paid time off Paid Holidays Tuition Reimbursement Advancement and career development opportunities Influenza Vaccinations is a requirement for employment at CarePoint Health. If you are not currently vaccinated, you will be required to receive the vaccination annually and prior to hire date if you are offered employment unless you request and receive an approved medical exemption from CarePoint. CarePoint Health is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristic protected by law.