EXECUTIVE ASSISTANT #00061587 Position Available In Phelps, Missouri

EXECUTIVE ASSISTANT

#00061587 Missouri University of Science and Technology parental leave, paid time off United States, Missouri, Rolla 1870 Miner Circle (Show on map) Jun 24, 2025 Apply for Job
Job ID
56252
Location
Rolla
Full/Part Time
Full-Time
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Hiring Department Dean’s Office of Arts, Sciences & Education Job Description Missouri S&T is seeking a detail-oriented and proactive Executive Assistant to join the College of Arts, Sciences, and Education. This pivotal role supports the college’s leadership and operations by managing key administrative functions, streamlining processes, and ensuring compliance with university policies. You’ll work closely with faculty, staff, and university partners to help the college run smoothly and efficiently.

Key Responsibilities:

Executive Support:

Manage the Vice Provost/Dean’s calendar, travel, and correspondence. Provide scheduling support to Associate Deans and coordinate meetings with college leadership and advisory boards

Hiring & HR Coordination:

Lead hiring processes for faculty and staff, including job postings, offer approvals, and onboarding. Serve as the Hiring Manager for all full-time faculty positions

Stakeholder Collaboration:

Act as a liaison between the college and key university offices such as the Provost’s Office, Enrollment Management, Human Resources, and others

Personnel Administration:

Approve electronic personnel action forms (ePAFs) and track faculty hiring commitments and contracts

Faculty Affairs:

Support faculty processes including sabbatical applications, promotion and tenure, and third-year reviews.

Academic Support:

Assist with scholarship coordination and external academic program reviews

Communications:

Manage the college’s social media presence to promote engagement and visibility

Reporting & Documentation:

Prepare reports, proposals, and presentations for college leadership, synthesizing data from multiple sources
Minimum Qualifications Bachelor’s degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary Preferred Qualifications Strong initiative and ability to work independently
Proficiency in Microsoft Office (Outlook, Word, Excell, Powerpoint)
Excellent organizational and multitasking skills
Strong interpersonal and communication abilities
Anticipated Hiring Range The anticipated hiring range for this position has been established as $21.41 to $26.74 hourly. Salary is determined by a variety of factors, including but not limited to, the individual’s particular combination of education, skills, and experience, as well as organizational requirements. Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.

Grade:

GGS 8

University Title:

EXECUTIVE ASSISTANT

To review the University of Missouri’s Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR. Application Deadline Applications will be accepted until this position is filled. Benefit Eligibility This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits. Equal Employment Opportunity The University of Missouri is an Equal Opportunity Employer. To request ADA accommodations, please call the Office of Equity & Title IX at 573-341-7734.