Legal Executive Assistant Position Available In New York, New York

A prestigious international law firm is seeking a highly skilled Legal Executive Assistant/Secretary to provide comprehensive administrative support to a group of attorneys, including C-Suite leadership. The ideal candidate will bring strong legal administrative experience, exceptional communication skills, and a polished, proactive approach. This role will be hybrid in NYC.

Responsibilities:

Handle confidential and sensitive information with discretion; act as a liaison for internal and external clients via phone, email, and in-person. Prepare, edit, and process client billing, including time entry and substantive revisions. Maintain complex calendars, coordinate meetings, and manage business travel and firm event logistics. Organize and support meetings, conferences, and presentations; compile and distribute materials in advance. Draft, proofread, and format legal documents, correspondence, and presentation materials with accuracy and professionalism. Coordinate domestic and international travel and handle associated expense reporting and reimbursements. Collaborate with internal departments (e.g., Marketing) to prepare firm communications and presentation content. Screen and route telephone calls and incoming correspondence according to firm preferences and protocols. Sort and distribute incoming mail and manage document flow efficiently. Provide operational and administrative support to attorneys, practice leaders, and firm management as needed. Maintain organized and up-to-date filing systems, both physical and electronic. Understand and navigate firm policies and procedures, directing inquiries appropriately. Offer team support and perform additional tasks aligned with attorney practice needs.

Qualifications:

7+ years of administrative experience within a legal or professional services environment supporting senior leadership. Proven ability to provide high-level client service in a professional services environment. Strong interpersonal and team collaboration skills. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent written and verbal communication, including grammar, punctuation, and formatting. Ability to prioritize, multitask, and adapt to shifting priorities while maintaining accuracy.