Executive Administrative Assistant Position Available In Suffolk, New York

Executive Administrative Assistant 2.7 2.7 out of 5 stars South Setauket, NY Executive Administrative Assistant Monday-Friday 8:30am-4pm East Setauket . Since 1988, Alternatives for Children, a not-for-profit private school, has transformed lives across Long Island with vibrant, inclusive education. As a NYS-approved Early Intervention and Preschool Special Education provider, we offer dynamic, integrated and self-contained preschool classes. Our nurturing haven sparks each child’s potential, fueled by unwavering dedication to their unique needs and soaring standards. AFC is seeking a self-motivated Executive Administrative Assistant to serve as the right hand to the Executive Director. In this pivotal role, you will ensure seamless administrative operations, strategic scheduling, and effective communication with the Board of Directors. You must be highly organized, proactive, and able to manage confidential information with discretion. Strong background in fundraising support, donor relations and event coordination are essential. Specifically, you will: Manage and prioritize complex calendars, including scheduling internal/external meetings. Prepare briefing materials, agendas, talking points, and follow-up documentation. Screen/manage incoming correspondence, calls, and requests; draft responses where appropriate. Maintain accurate and up-to-date records of board communications and organizational documents. Assist with project tracking, deadline management, and interdepartmental coordination. Prepare and execute fundraising events. Track contributions, prepare thank-you letters. Carry out other responsibilities as assigned to support the goals and operations of

AFC Qualifications:

5+ years of experience as an Executive Assistant or Administrative professional supporting C-level or Executive leadership, ideally in the nonprofit or education sectors. Demonstrated experience supporting and coordinating activities with Board of Director members. Responsible for attending board meetings & preparing minutes. Excellent verbal and written communication skills. High proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint), Zoom, and document-sharing platforms (e.g., Google Workspace, Dropbox). Strong organizational and time management skills; ability to multitask priorities under tight deadlines. Ability to handle sensitive and confidential matters with discretion. We offer a positive environment along with: Health, dental, and vision insurance Generous PTO and holiday schedule Pension plan

Salary:

$55 – $63K/yr Executive Administrative Assistant, for immediate consideration, please email: jobs@alternativesforchildren.org An EOE m/f/d/v.

Job Type:

Full-time Pay:

$55,000.00 – $63,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off

Schedule:

Day shift Monday to Friday Application Question(s): Do you possess 5+ years of proven experience as an Executive Assistant? Do you have strong proficiency in MS Office Suite?

Education:

High school or equivalent (Required)

Work Location:

In person