Personal/Executive Assistant to CEO Position Available In Allegheny, Pennsylvania

Personal/Executive Assistant to CEO Confidential Gibsonia, PA 15044 • Hybrid work Job Summary We are seeking a highly organized and proactive Personal Assistant to support our CEO in daily operations. The ideal candidate will possess exceptional multitasking abilities, strong communication skills, and a keen attention to detail. This role requires a professional who can manage various administrative tasks while maintaining confidentiality and professionalism at all times. Responsibilities Executive Support Manage CEO’s calendar and proactively schedule/coordinate meetings, avoid dead time Track and prioritize personal and professional tasks daily Monitor inboxes, flag priority emails, and draft responses when needed Prepare weekly to-do lists and help ensure follow-through on key items Business Organization Assist in managing and communicating with a small team across departments Track content and project timelines across YouTube, Instagram, product drops, and brand deals Organize and update internal systems, files, SOPs, and checklists Follow up with vendors, sponsors, and partners on deadlines and deliverables and coordinate with team calendar Content & E-Commerce Support Support product launches and influencer campaigns Coordinate podcast and YouTube guest scheduling Help manage deliverables and logistics for brand partnerships Keep track of content calendars and upload documentation when needed Personal Admin Book travel, appointments, and reservations Manage gifts, birthdays, errands, and home tasks as needed Handle occasional shipping or receiving needs for personal or business-related itemsRequirements Requirements Local to Pittsburgh or willing to commute regularly 2+ years of experience as an executive assistant supporting an executive, entrepreneur, or creator Proven ability to manage multiple projects with attention to detail

Tech-savvy:

Familiar with Google Workspace, Notion, Slack, ClickUp or similar tools Clear communicator, both written and verbal Comfortable working in a fast-paced, sometimes chaotic environment Highly organized, proactive, and solutions-oriented Trustworthy and discreet – you’ll be exposed to sensitive information Nice-to-Haves Experience in a creative, media, or e-commerce business Familiarity with YouTube, TikTok, or Instagram creator workflows Comfort interacting with a creative team and rolling with shifting priorities Strong systems thinker who enjoys building better processes Why This Role Rocks Work closely with a creative entrepreneur and growing business Play a key part in building exciting new products, brands, and content Help shape the systems and structure behind the scenes Be part of a passionate, hard-working team that loves what they do

Job Type:

Full-time Pay:

$23.00 – $28.00 per hour Expected hours: No less than 40 per week

Benefits:

Flexible schedule Paid time off Parental leave Professional development assistance

Schedule:

Day shift Monday to Friday Weekends as needed

Experience:

Executive administrative support: 2 years (Preferred) Ability to

Commute:

Gibsonia, PA 15044 (Required) Ability to

Relocate:

Gibsonia, PA 15044: Relocate before starting work (Required)

Work Location:

Hybrid remote in Gibsonia, PA 15044