Executive Administrative Assistant: College of Emerging and Collaborative Studies – UTK Position Available In Knox, Tennessee

Executive Administrative Assistant:

College of Emerging and Collaborative Studies – UTK University of Tennessee Health Science Center – 4.0

Knoxville, TN Job Details Full-time Estimated:

$43.2K – $52.8K a year 23 hours ago Qualifications Microsoft PowerPoint Microsoft Word Microsoft Excel Microsoft Outlook Customer service Mid-level Microsoft Office 3 years Master’s degree Administrative experience Bachelor’s degree Certified Administrative Professional SharePoint Ellucian Canvas LMS software Communication skills Office experience Full Job Description The College of Emerging and Collaborative Studies (CECS) at the University of Tennessee, Knoxville (UTK) invites applications for an executive administrative assistant to begin as soon as possible. This position will provide administrative and clerical support to the Vice Provost and Dean of CECS. Additionally, it will plan and provide support for events, travel, and assist with financial, HR, and operational business activities as needed. This position will work closely with the Vice Provost and Dean of CECS and CECS Staff to perform daily administrative functions. Administrative and Clerical Support to the

Vice Provost/Dean of CECS:

Administrative and Clerical Support to the Vice Provost/Dean of CECS Manages Vice Provost/Dean’s calendar. Acts as point of contact for scheduling Vice Provost/Dean Provides meeting support for VP/Dean by scheduling meetings, reserving meeting rooms, or setting up Zoom/conference calls, preparing agendas, communicating with attendees, attending and taking notes, providing follow-up administrative support, and keeps track of all action items Provides administrative support for VP/Dean by performing research to seek, gather, and compile requested data and information; preparing documents; drafting, preparing and sending communications (letters, memos, emails); maintains, creates, and updates official files, documentation, lists and websites; creates forms; and general administrative support Provides support for VP/Dean committees and advisory groups. Maintains lists and rosters, prepares documents, schedules meetings, and performs project work Initiates and drafts correspondence on behalf of the VP/Dean Assist the VP/Dean with critical documents, procedures, and website updates, as needed Supports generation of annual reports, MOUs, and other similar documents Maintains records of VP/Dean meetings, annual calendar, shared folders and their membership Organize and coordinate VP/Dean search committees and interview processes on behalf of the VP/Dean Proactively monitors deadlines and time-sensitive operations for the VP/Dean Send special announcements, emails on behalf of the VP/Dean Creates and maintains reservations for CECS spaces Responsible for all food orders for VP/Dean meetings Travel and Financial Transactions Act as travel subject matter expert and assist CECS faculty and staff with entering and processing travel Supports CECS fiscal information office as needed with financial transactions – accounts payables and receivables, miscellaneous reimbursements, and processing invoices Has understanding of University fiscal policies and procedures College Administrative Support Supports CECS Staff with various office tasks, such as scheduling Provides logistical support for CECS events, including using technology, sending communications and invitations, and managing RSVPs Provides event assistance during pre-event setup, event day, and on-site as well as graduation assistance Provides event support for CECS and has the availability to attend after hours and/or weekend events as needed (will be compensated) Other Manages faculty and student awards processes for CECS by drafting and sending communications to call for nominations, working to increase the number of nominations, receiving and compiling nominations, organizing committees to review nominations, and providing committee and admin support throughout the process Provides administrative management on various projects in support of the VP/Dean of CECS for student outreach, recruitment, and retention activities, as well as internal and external partnership engagement events and programs

Required Qualifications and Experience:

3 years of administrative office experience Superior-level customer service experience required Excellent and effective oral and written communication to various audiences Microsoft Office skills (Outlook, Excel, Word, PowerPoint, SharePoint, etc.) High attention to detail Ability to organize work, multi-task, and manage deadlines Ability to maintain confidentiality Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment visa status.

Desired Qualifications and Experience:

Bachelor’s and/or Master’s degree or more than 5 years of administrative office experience CAP certified (Certified Administrative Professional) Experience with Higher Education practices and UT policies and procedures Experience with existing campus platforms: DASH, Canvas, Interfolio, Banner, etc.

Work Location Location:

Knoxville, TN Onsite Compensation and Benefits UT market range: MR 06 Find more information on the UT Market Range structure here Find more information on UT Benefits here To Apply In order to be considered for candidacy, please include a cover letter and resume in addition to the online profile. Applicants should complete the online profile in its entirety to demonstrate the minimal education and experience required for this position. Incomplete profile information as it relates to the requirements listed will eliminate candidacy for this opportunity. Review of applications will begin immediately and will continue until the position is filled.

Who We Are Looking For:

We are searching for a pathfinder, problem navigator, and strategy creator, who proactively works to make us more efficient and effective through teamwork and collaboration. We need an intentional learner with intellectual resilience to tackle new challenges, welcoming uncertainty with a growth mindset. We need a seasoned professional, who exercises good judgment and can be trusted to provide sound counsel to colleagues and leadership. We need a teammate dedicated to our mission and who shares our values.

Who We Are:

We are a small team of energetic, adaptable, and hardworking individuals committed to educational initiatives that will lead to meaningful careers for our students and a positive impact on society. Every member of our team is a valuable collaborator, driven entrepreneur, and proficient multi-tasker dedicated to working together to find innovative approaches to achieving our shared goals. We are fast-moving and growing. Our work is constantly evolving to meet changing needs. About the

College:

The College of Emerging and Collaborative Studies (CECS) at the University of Tennessee, Knoxville, is at the forefront of changing the future of higher education. It is a first-of-its-kind college created to meet the needs of students seeking a customizable degree path in emerging fields such as artificial intelligence and data science that leads to rewarding careers upon graduation. CECS offers timely, innovative, student-centric degrees, minors, and stackable certificates at both undergraduate and graduate levels that address the future talent gap and expose students to experts and disciplines from across campus through a cross-cutting curriculum. CECS utilizes strong industry partnerships to ensure students gain relevant skills and real-world experience, offering for-credit internships and multi-disciplinary projects. CECS emphasizes the cohort experience where students learn and interact with fellow students from across campus and disciplines, allowing them to learn from one another and work together to solve real-world problems.