Administrative/Operations Assistant Position Available In DeKalb, Georgia

Administrative/Operations Assistant Secretariat

LLC 1175

Peachtree Street NE, Atlanta, GA 30361 Secretariat is your source for independent expert advisory services. Secretariat specializes in international arbitration, general commercial arbitration/litigation, forensic accounting, economic damages, construction, and government contracting. Secretariat’s experts maintain integrity, quality, and objectivity when solving complex disputes, delivering detailed analyses, and articulating meaningful results in a clear and concise manner. The position may involve non-essential duties and responsibilities, which may vary depending on the needs of the organization. This position will support our Atlanta office and reports to the Director of Operations and a Managing Director. This position will provide in-office coverage Monday – Friday.

RESPONSIBILITIES

Organizes internal meetings and appointments for the office. Support for CEO, CFO/COO, President and other Managing Directors’ travel accommodations, calendar keeping, timekeeping, and monthly expense reporting, and other adhoc duties. Assistance with managing relevant office vendors and service providers. Implements and maintains procedures/administrative processes. Ordering office supplies for relevant US office. Opens and distributes inbound mail received in Atlanta. Answering company’s mainline phone and directing calls respectively. Manages event inventory and organization within the office. Welcome for welcoming visitors and clients to the office and assisting with building access and parking validation as needed. Plans and coordinates office/teambuilding events. Assist Corporate IT as necessary including shipment of hardware to employees. Communication with building management and office service requests. Ensure office compliance with health, safety & security protocols. Ability to problem solve independently and manage competing priorities & multiple projects. Marketing department event and shipping support. Coordination with the HR department for new employees. Liaising with corporate Accounting as necessary. Responsible for office kitchens and upkeep. Provide in-office coverage Monday – Friday to cover (9:00am – 5:00pm). Other duties as necessary.

QUALIFICATIONS

Associate or bachelor’s degree in a relevant field and some work experience in an office environment, or related field preferred One (1) or more years previous experience in an office management related role •Or equivalent combination of education and experience above Previous experience working in a small to mid-size global professional service company is preferred. Excellent organizational skills and attention to detail Must be adaptable and flexible to change as well as a team player who demonstrates integrity and professionalism Previous experience of office management One or more years of customer service experience is a plus At least four years of experience in an administrative capacity Must be authorized to work in the US without the need for sponsorship in the future Technology skills Advanced Proficiency in Microsoft Office, specifically in MS Excel, MS Word, and MS PowerPoint Proficient in use of online conference tools such as Zoom, Microsoft Teams, GoToMeeting, WebEx, or Others. Ability to rapidly learn and adapt to new technologies and online tools/platforms

Job Type:

Full-time Pay:

$50,000.00 – $70,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Vision insurance

Schedule:

8 hour shift

Work Location:

In person