Administrative Assistant Position Available In Caddo, Louisiana

Administrative Assistant 3.4 3.4 out of 5 stars Shreveport, LA 71105

Benefits:

Dental insurance Health insurance Paid time off Vision insurance Competitive salary Opportunity for advancement Vintage Realty Company is seeking an Administrative Assistant to provide prompt and efficient administrative support for the Department Head of MF Property Management and the Senior Multi Family Administrative Manager. The successful candidate must have advanced computer skills, be highly organized, be detail oriented, and have a background in Multi-Family. The Administrative Assistant will help coordinate all activities related to the Multifamily Property Management Department at Vintage Realty Company.

Responsibilities:

Support the administrative needs of the corporate Multifamily leadership team and to ensure that accurate letters, documents, and other various materials are produced within established time frames and with high-quality standards. Use various software packages and visual aids to produce accurate documents, presentation materials, charts, and graphics (type, proof, organize, design, create fonts, layout, etc.) within established deadlines. Confidential materials must be handled discretely. Assist Vintage Realty Company Multifamily Property Management staff with department reports, projects, and presentations at various times throughout the year. Organize, research, and gather required data as necessary. Provide assistance in preparing materials, compiling statistical information, performing reconciliations, and other special projects as required. Provide administrative support for activities related to Multifamily Department at Vintage Realty Company to ensure that high-quality work is produced within established deadline. Handle correspondence, telephone contacts, and incoming mail, including confidential materials, in a professional and expedient manner. Provide support in reviewing and tracking the Grace Hill employee training program. Inform the regional manager and PM of the results on a monthly basis by using the Excel tracking format provided by Grace Hill. Assist with ongoing review and update of various Internet listing sites and the community website to ensure accuracy of information, floor plans, photos, etc. Assist the administrative team with the Balanced Scorecard Program. Track results in each category via the Excel spreadsheet on a monthly basis. Inform the Director and regional manager of the results by distributing the tracking spreadsheet to the Directors. Provide general support for the Multifamily Department to ensure that all department functions are always supported. Contribute to the Multifamily Team by supporting the department as needed. Display flexibility in performing other duties as assigned.

Qualifications/Skill Requirements:

Minimum of 3-4 years administrative and/or managerial experience providing clerical and administrative support. Minimum 1 year in Multi-Family Property Management. Onesite experience. Extensive knowledge of Word, Outlook, PowerPoint, and Excel. Experience with RealPage software

Typing:

50 wpm Excellent interpersonal and communications skills. Experience using organizational and administrative skills. Vintage Realty Company provides a competitive benefits & compensation package including participation in the carried interest. All candidates must be able to prove eligibility to work in the United States and willing to complete a criminal background & drug screening process as successful completion is necessary before an employment offer is granted. If you are interested in furthering your career in with a progressive successful firm, please submit your cover letter and resume along with contact names and numbers of three professional references. We are an Equal Opportunity Employer.