Construction Administrative Assistant Position Available In Barnstable, Massachusetts

Construction Administrative Assistant EH Spencer & Co LLC Chatham, MA 02650 About Us Spencer and Company is a premier custom home builder based in Chatham, MA, dedicated to creating one-of-a-kind homes that reflect our clients’ dreams and lifestyles. With an unwavering commitment to excellence, we approach each project with a personalized touch and meticulous attention to detail. We’re a small, family-oriented team that thrives on collaboration, craftsmanship, and building strong client relationships. We’re seeking an extraordinary Office Manager/Administrative Assistant to support our CEO and ensure our day-to-day operations run seamlessly. This is more than just a job—it’s an opportunity to be a cornerstone of a high-performing team, directly contributing to the success of stunning homes built on the Cape. The Role As the Office Manager/Administrative Assistant, you’ll be the organizational heart of our company, working closely with the CEO to manage schedules, oversee administrative operations, and support project success. Your attention to detail and proactive approach will ensure every meeting, client interaction, and supply order is handled with precision. This is a unique opportunity to step into a role where your input truly shapes the business.

Responsibilities Executive Support:

Partner closely with the CEO, accompanying them to client meetings and maintaining detailed notes and follow-ups. Manage the CEO’s calendar, scheduling appointments, meetings, and project check-ins with precision. Serve as the CEO’s “right hand,” ensuring they are prepared and organized for each day.

Administrative Excellence:

Maintain office organization, including filing systems, project documentation, and supply inventory. Place and track orders for materials and supplies, ensuring project timelines are never disrupted. Answer phone calls, emails, and client inquiries with professionalism and warmth, acting as the first point of contact for our clients. Assist with client correspondence, including drafting emails, compiling project updates, and coordinating follow-ups.

Operational Organization:

Keep the office running smoothly by managing vendor relationships and ensuring all necessary resources are readily available. Coordinate with project managers and contractors to track progress and communicate updates to clients. Prepare reports and documentation for project reviews, client meetings, and team updates.

Client Engagement:

Attend client meetings alongside the CEO, taking thorough notes and ensuring client requests are followed through promptly. Build relationships with clients by offering exceptional service and ensuring their needs are met throughout the process. Provide reminders and updates to clients regarding schedules, meetings, and project milestones. Who You Are We’re looking for someone who thrives on organization, is detail-oriented, and brings a proactive approach to everything they do. You’ll be a great fit if you: Have exceptional organizational skills and love keeping everything (and everyone) on track. Are a natural problem-solver who takes initiative and tackles challenges head-on. Possess strong communication skills and enjoy working directly with clients and team members. Can seamlessly manage multiple priorities, from scheduling to supply orders, without missing a beat. Value collaboration but can also work independently with minimal oversight. Have a warm, professional demeanor that puts clients and colleagues at ease. Qualifications Proven experience in office management, executive assistance, or a related administrative role. Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and project management tools (preferred). Ability to manage a flexible, part-time schedule (8:00 AM – 1:00/2:00 PM). Experience in the construction, custom home building, or design industry is a plus but not required. Excellent organizational and multitasking abilities. A positive attitude and commitment to maintaining a high standard of work. Why Join Spencer and Company?

Competitive Pay:

$25-$30/hour based on experience.

Impactful Work:

Be a vital part of a small, dynamic team building custom homes that make dreams come true.

Flexibility:

Enjoy part-time hours that provide work-life balance while contributing meaningfully to our success.

Collaborative Culture:

Work directly with the CEO and alongside talented professionals who value your contributions.

Growth Opportunities:

Play an integral role in the company’s growth and development. Spencer and Company is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Types:

Full-time, Part-time Pay:

From $25.00 per hour Expected hours: 25 – 30 per week

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Health savings account Paid time off Vision insurance

Schedule:

Monday to

Friday Experience:

Office:

3 years (Required) Administrative experience: 2 years (Required)

Work Location:

In person