Administrative Assistant, Springfield, MA Position Available In Hampden, Massachusetts

Administrative Assistant, Springield, MA
FT Full-Time
Springield, MA, US
1 Attachments

Requisition ID:

1113
Key is currently seeking a part or ull time Administrative Assistant or Key’s Western Regional Administrative Oice located in Springield. The schedule would be Monday-Friday beginning at 8:30am.

Responsibilities:

The Administrative Assistant is responsible or the management o the administrative unctions within the region.

• Able to understand, implement, and organize systems;
• Ensures the collection, computerization and review o all regional program statistics
• Ensures all employee reimbursement and time sheets are completed accurately
• Completes regional bulk-ordering or oods, oice supplies, equipment and obtains estimates when necessary
• Process payables and records expenses on a weekly basis
• Coordinate repairs or regional oice buildings and equipment in a timely and orderly ashion
• Handles employee questions and notiies Senior Administrative Supervisor o individual employee needs
• Meet with new hires on their irst day to present structured orientation including completing hiring inormation and beneits overview
• Conduct and submit building saety and ire inspections on time
• Assume overall responsibility or smooth operation o regional oice to include a well maintained building and the purchasing and inventory management o regional supplies
• Maintain up-to-day, well-organized regional record keeping systems to ensure agency standards are met
• Remains lexible to complete projects as necessary including regional training activities, participation in supervisory team meetings and work cooperatively as part o the administrative, programmatic and supervisory team.
• Aware and sensitive to the cultural dierences present amongst sta, clients, amilies and vendors at Key
• Completes billing through Electronic Health Records Systems

Qualiications:

Key’s Administrative Assistant must possess strong interpersonal skills, with the ability to orm proessional relationships with co-workers, agency sta and representatives rom community and state organizations. Excellent verbal and written communication skills and luent use o multiple computer applications are required. Bachelor’s in Computer Science or Business preerred.

Compensation:

$23.00-$25.00 per hour, comprehensive beneits to include medical and dental insurance, tuition assistance, paid vacation and holidays; paid sick and personal time; training and supervision and much more.
All candidates must be 21 years o age or older; have a valid state driver’s license; and, have a legally registered and insured car or work use. Bachelor’s degree is strongly preerred, Associate’s degree required.
Key Program, Inc. is a private, non-proit human services agency whose mission is to assist at-risk and court-involved children/adolescents and their amilies to develop positive lie skills and lie experiences so they may pursue productive and rewarding lives. Key works in conjunction with the MA Department o Children & Families (DCF), MA Department o Youth Services (DYS), the MA Department o Mental Health (DMH) and the RI Department o Children, Youth & Families (DCYF) and is an agency provider o both community-based outreach services and residential treatment programming.
Key is committed to diversity, equity, and inclusion and committed to hiring employees that relect the diverse communities that we serve. All qualiied applicants will receive consideration or employment without regard to their race or color, religion, sex, sexual orientation, gender identity or expression, disability, age, country o ancestral origin, or veteran status. Comp beneits summary.pd