Executive Secretary to the President Position Available In Adair, Missouri

Executive Secretary to the President 4.3 4.3 out of 5 stars 100 E. Normal Ave, Kirksville, MO 63501 Posting Details Position Information Position Title Executive Secretary to the President Job Responsibilities The Executive Secretary to the President performs independently advanced administrative duties and provides professional assistance to the President of the University, the Executive Assistant to the President, the Board of Governors, and the General Counsel. The position serves as the public face of the President’s Office and is the first point of contact for students, parents, faculty/staff, alumni, and other constituent groups. Under the direction of the Executive Assistant to the President, the Executive Secretary will monitor visitors, phone calls, and mail; maintain the President’s calendar; coordinate logistics for meetings and events; facilitate travel for the President and Board of Governors; handle budget and requisition processes; maintain databases; oversee file records; oversee the University’s complaint system; monitor and update the President’s Office and Board of Governors websites; coordinate and assist with regular President’s Office processes/events; draft reports, scripts, and correspondence; assist with employment and hiring processes and maintain personnel files; and lead and assist with various other projects and administrative duties as needed or assigned. After-hours and weekend work is required on occasion. Required Qualifications A minimum of an associate degree and three years of experience in an administrative environment OR a minimum of five years of experience in an administrative environment The ability to maintain a high level of confidentiality The ability to prioritize, meet deadlines, and manage complex projects concurrently A strong work ethic with a record of success in independently completing assigned projects The ability to function in a fast-paced team environment Excellent personal organization and time management skills Excellent written and oral communication skills Excellent interpersonal and customer service skills, with a friendly, positive and professional demeanor and sense of humor Demonstrated proficiency in word processing and spreadsheet software Preferred Qualifications Experience in an executive-level administrative environment Knowledge of Zoom, Outlook, and Banner Posting Detail Information Posting Number S242P Open Date 06/18/2025 Close Date Open Until Filled Yes Special Instructions to Applicants Truman offers an attractive benefits package including paid sick and vacation time; paid holidays; medical, dental, vision, life, and disability insurance; and retirement plan. Paid parental leave and tuition discount are available for eligible employees after one year. For more information, visit https://hr.truman.edu/benefits/.

Application materials should include:

A formal letter of application outlining experience relevant to the position qualifications Resume Transcript(s) for post-secondary education Contact information for at least three references Applications must be submitted electronically at http://employment.truman.edu/. For assistance with submitting an application, please contact Human Resources at 660-785-4031 or hrstaff@truman.edu. Final candidates will be expected to undergo and successfully pass a background check. Review of applications will begin July 7, 2025, and continue until the position is filled. The anticipated start date for the position is expected to be on July 14, 2025, or soon thereafter. Salary Starting annual salary range is $36,500-$40,000 commensurate with experience. Non Discrimination Statement Truman State University is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities, and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, Truman State does not discriminate on the basis of age, color, disability, national origin, race, religion, sex (including pregnancy), sexual orientation, or protected veteran status in its program or activities, including employment, admissions, and educational programs. Inquiries may be directed to the Institutional Compliance Officer, 660-785-4354, and titleix@truman.edu . Truman State is committed to providing reasonable accommodation to qualified individuals with disabilities upon request. To request this document in an alternate form or to request an accommodation, please contact Human Resources, McClain Hall 101, 100 E. Normal, Kirksville, MO 63501, 660-785-4031 or hrstaff@truman.edu . Supplemental Questions Required fields are indicated with an asterisk (•). Documents Needed To Apply Required Documents Resume Cover Letter Optional Documents Undergraduate Transcripts Additional Undergraduate Transcripts Other Documents