Executive Secretary Position Available In Greene, Missouri

Executive Secretary 
Salary $37,065.60 – $53,622.40 Annually Location Springfield, MO Job Type Full Time Job Number 061325 Department Parks Opening Date 06/13/2025 Closing Date 6/27/2025 11:59 PM Central

DESCRIPTION

BENEFITS
QUESTIONS
Description The Executive Secretary with Parks will perform administrative duties for the department including working directly with the Director of Parks and Recreation and the Parks and Recreation Administrative Park Board. This role will also assist the Assistant Director of Parks and Recreation over Administration and the Parks Attorney. In this position, you will manage the Parks Director’s schedule, and handle correspondence including mail, emails, phone calls, and meeting scheduling and setup. You may prepare agendas, take minutes, and produce meeting summaries for the Park Board monthly meetings. You will maintain multiple databases and calendars including working with multiple calendars and schedules. A wide variety of work will be handled on a regular basis containing confidential information. This position plays an active role in the coordination and preparation of many events and employee recognition events. The ideal candidate will be well organized, a self-starter, work autonomously, and be adaptable to unplanned changes, as well as possess strong attention to detail and excellent customer service skills. What you’ll need:
Excellent organizational and analytical skills.
Strong verbal and written communication skills, attention to detail.
An ability to maintain a high level of confidentiality.
Experience utilizing Microsoft Office products, particularly Excel.
What you’ll love:

Teamwork:

The Parks team are collaborative, active, and team-oriented.

Benefits:

Pension & health insurance provided at no cost to the employee, plus generous leave time.

Professional Development:

 We want our employees to grow through training and obtaining professional certifications/designations. Qualifications and Requirements Experience, Education, and Training At least three years of responsible administrative office work.
Licensing/Certification
Obtain Notary certification within the probationary period depending on departmental assignment. AND Assignment to some departments requires incumbent to possess a valid Driver’s License and, in some cases, provide own vehicle for on-the-job transportation purposes.

PREFERRED

Certified Professional Secretary (CPS) is desirable. Functions For more information on essential functions and other requirements, please see the job description. Other Requirements Equal Opportunity Employer/Disability and Vet The City of Springfield promotes equal employment opportunities to all without regard to race, color, religion, sex, national origin, age, status as a protected veteran, or status as a qualified individual with a disability, or other legally protected status. All qualified applicants will receive consideration for employment. Individuals with disabilities who believe they will need an accommodation to undergo any part of the interview, examination, or pre-employment process, should request a reasonable accommodation in accordance with the Americans with Disabilities Act prior to the testing or appointment. Requests should be requested by contacting City of Springfield Human Resources by phone, 417-864-1607, or in person at the Municipal Busch Building, 840 Boonville Ave. Springfield, MO 65802. Proof of United States Citizenship/Authorization to Work in the United States as established by the Immigration Reform Act of 1986 is a condition of employment. We are committed to a drug-free workplace. Pre-employment drug testing is required. All interested candidates MUST complete the City of Springfield on-line application in its entirety. The candidate profile must include all employment history with accurate and complete information prior to submission. Resumes alone will not be accepted as the application, but they may be submitted as supplemental documentation. Employer
City of Springfield (MO)
Address
840 N Boonville Springfield, Missouri, 65802
Phone
417-864-1607