Administrative Specialist(Mandarin Required) Position Available In Middlesex, New Jersey

Administrative Specialist(Mandarin Required) GOFO Express 400 Salt Meadow Rd, Carteret, NJ 07008

Responsibilities:

Office Management:

Oversee daily office operations, ensuring smooth functioning of utilities (water, electricity, air conditioning) and maintaining a clean, organized workspace.

Maintenance Coordination:

Handle minor office maintenance tasks, report repair needs promptly, and coordinate with maintenance personnel as necessary.

Inventory and Supplies Management:

Manage inventory and purchasing of office supplies, drinking water, and employee welfare items. Monitor stock levels, update purchase lists, and report supply needs to the administrative specialist or supervisor.

File and Records Management:

Organize, archive, and manage company files, contracts, and employee records to ensure accuracy, easy access, and confidentiality.

Administrative Documentation:

Assist in updating and maintaining internal documents, making sure employees have access to the latest administrative information.

Employee Support:

Handle day-to-day administrative needs, such as providing ID cards, office supplies, and answering basic administrative inquiries.

Onboarding Assistance:

Prepare supplies for new hires, assist with desk arrangements, and set up basic facilities to ensure a smooth onboarding experience.

Meeting Coordination:

Schedule internal meetings, book meeting rooms, set up necessary equipment, and arrange venues as needed.

Event Support:

Assist in organizing company events and team-building activities, including annual parties, celebrations, and outings.

Visitor Reception:

Manage visitor registration, guide guests to meeting rooms, and represent the company professionally to clients and visitors.

Communication Support:

Handle basic external communication by answering calls and emails to ensure accurate and timely information delivery.

Expense Management:

Assist with department expense reimbursements by organizing receipts and bills, ensuring a smooth reimbursement process.

Budget Support:

Track daily administrative expenses to provide data support for budget control.

Safety and Emergency Compliance:

Conduct regular safety checks to ensure compliance with office safety regulations and help execute emergency plans, such as fire drills, to promote employee safety.

Qualifications :

Previous experience in administrative support, office management, or a related role is preferred. Strong organizational skills, attention to detail, and ability to manage multiple tasks. Basic proficiency in Microsoft Office (Word, Excel, Outlook). Excellent interpersonal and communication skills for handling inquiries, visitors, and internal support tasks. Resourceful, with the ability to handle basic maintenance tasks and solve issues independently. Friendly, professional, and able to maintain confidentiality when handling company and employee records.

Job Type:

Full-time Pay:

$20.00 – $25.00 per hour Expected hours: 40 per week

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Schedule:

8 hour shift

Work Location:

In person