Administrative Assistant 1 / Administrative Assistant Traineeship (NY HELPS) Position Available In Albany, New York

Date Posted:

06/16/25

Applications Due:

06/20/25

Vacancy ID:

190342 Position Information NY HELPYes AgencyCorrections and Community Supervision, Department of TitleAdministrative Assistant 1 / Administrative Assistant Traineeship (NY HELPS) Occupational CategoryClerical, Secretarial, Office Aide Salary Grade11 Bargaining UnitM/C – Managerial/Confidential (Unrepresented) Salary RangeFrom $46608 to $58706 Annually Employment TypeFull-Time Appointment TypeContingent Permanent Jurisdictional ClassNon-competitive Class Travel Percentage0% Schedule WorkweekMon-Fri “Other” ExplanationHours to be discussed during interview. Hours Per Week37.5 Workday From8 AM To5 PM Flextime allowed?

No Mandatory overtime?

No Compressed workweek allowed?

No Telecommuting allowed?

No Location CountyAlbany Street AddressNYS Department of Corrections and Community Supervision- Program Services 1220 Washington Avenue, Bldg. 4 CityAlbany StateNY Zip Code12226 Job Specifics Duties DescriptionTo be discussed during interview. Minimum QualificationsThis title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). (•Please see below for further information). Administrative Assistant Trainee 1/SG-NS (EQ = SG-8 $39,442): must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service in an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Administrative Assistant Trainee 2/SG-NS (EQ=SG-10 $43,942): successful completion of 52 weeks of service as Administrative Assistant Trainee 1 and completion of four core administrative support courses OR eligible to transfer and completion of four core administrative support courses or equivalent coursework approved at agency discretion. Administrative Assistant 1/SG-11 $46,608
must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service in an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher, AND completion of the four core administrative support courses AND four elective administrative support courses, or equivalent coursework approved at agency discretion. Candidates must demonstrate adequate keyboarding skills by prior service in a keyboarding title or successful completion of a Keyboard Specialist performance test.

NOTE:

If you are not being appointed off of the Civil Service list or eligible for provisional appointment or transfer into the full performance Administrative Assistant 1/SG-11 title, or are currently in this title, then this will be either a one-year or two-year traineeship leading to the Administrative Assistant 1/SG-11.

Advanced Placement/Appointment Level:

You must inform the interviewers of any additional qualifications at your interview. If selected you may, at the agency’s discretion, be appointed to a higher level.

Non-Competitive Qualifications:

Administrative Assistant 1/SG-11: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Substitution:

Certification (e.g., IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience. Administrative Assistant Trainee 1/NS (EQ to SG-8): Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Administrative Assistant Trainee 2/NS (EQ to SG-10): One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. •For the duration of the

NY HELPS

Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under

NY HELPS

will have their non-competitive employment status converted to competitive status, without having to complete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a

NY HELPS

title, employees may take part in any promotion examination for which they are qualified. Some positions may require additional credentials or a background check to verify your identity. How to Apply NameKatrina Truax -Human Resources Specialist 1 Telephone(518) 457-9960 Fax(518) 453-8463 Email AddressKatrina.

Truax@doccs.ny Address StreetHarriman State Campus 1220 Washington Avenue, Bldg. 4 CityAlbany StateNY Zip Code12226 Notes on ApplyingPlease include the posting ID # when submitting a resume.