Part-Time Office Coordinator – Temp-To-Hire Position Available In Oneida, New York

Part-Time Office Coordinator – Temp-To-Hire 3.8 3.8 out of 5 stars Clinton, NY 13323 Job Overview Local college is seeking a highly organized and proactive Office Coordinator to join their dynamic team. The Office Coordinator is an essential member of the Career Center team, ensuring the seamless operation of daily activities. This role involves providing comprehensive administrative support to a dynamic team of 11, while also serving as the primary point of contact for our diverse constituents. With a constant flow of students, visiting employers, alumni, and families, the Office Coordinator is entrusted with the responsibility of consistently creating a positive and welcoming first impression. The position actively participates with other Career Center staff as an integral member of the team. Mastery of the office’s operations, coupled with the ability to confidently address inquiries, make appropriate referrals, and delegate tasks, is key to success in this role.

Responsibilities Administrative Support:

Answer phones, greet visitors, and provide general information about Career Center services. Manage office correspondence, including emails, mail, and package deliveries. Manage the Career Center’s calendar, scheduling staff-wide meetings and events. Maintain office supplies inventory and place orders as needed. Maintain confidential student files and records. Manage student front desk and operations staff. Manage student intern employment paperwork completion and network login information Maintain and renew office and professional subscriptions; Process all office invoices and payments, including purchase orders.

Event Coordination:

Oversee coordination of securing event spaces for the Career Center using the college-wide event management system, 25Live. Support the planning and execution of Career Center events, such as Signature programs workshops, and employer info sessions.

Data Management:

Maintain accurate and up-to-date engagement records in the Career Center’s databases, including Handshake. Assist in compiling and generating reports on student and employer/alumni engagement. Ensure confidentiality and proper handling of sensitive information. Performs other duties as assigned. Requirements Patience and problem-solving skills Professionalism and customer service-oriented Commitment to diversity, equity and inclusion Attention to detail, even with competing priorities Good written and oral communication skills Prioritization and organization Knowledge of Microsoft Office and Google Suite Friendly and confident personality Bachelor’s degree and prior related experience preferred.

Work Hours:

15-17 hours per week #EXP001

Job Type:

Part-time Pay:

$18.00 – $19.00 per hour Expected hours: 15 – 17 per week

Education:

Bachelor’s (Preferred)

Experience:

Microsoft Office Suite Products:

3 years (Required)

Administrative:

3 years (Required)

Work Location:

In person