Senior Office Assistant (Automated) Position Available In Westchester, New York

Senior Office Assistant (Automated)

JobID:

2335

Position Type:

Secretarial/Clerical/Senior Office Assistant Auto

Date Posted:

6/16/2025

Location:

Pupil Personnel Services

Date Available:

07/01/2025

Closing Date:

Until Filled
Must be reachable on the current Westchester Civil Service List or hold the title in Permanent Status

Senior Office Assistant Pupil Personnel Services Office Job Title:

Sr.

Office Assistant Job Category:

Non-Exempt

Department/Group:

Civil Service
Job Description

Job Summary:

Under general supervision of the Director of PPS, the incumbent performs a wide variety of advanced level tasks providing office support to administrative or professional staff. This position requires a full range of skills in the capability in compiling statistical information for various reports, setting up and maintaining automated records and filing systems, and producing correspondence and other document formats. Duties cover the more difficult and advanced aspects of software applications to create files, manipulate data and process text. A high degree of initiative and independent action is required to ensure work is completed accurately and on a timely basis. This position requires advanced level skills and the position functions independently in carrying out complex assignments. Supervision may be exercised over subordinate personnel. Related work as required.

Minimum Qualifications:

Currently hold the permanent title of Sr. Office Assistant (Automated) or reachable on the Westchester Civil Service List
Graduate of High School or GED
Three years experience general office/clerical work, two years using computer applications to maintain automated records, produce correspondence, spreadsheets, forms, reports or other documents
Good knowledge of office procedures, equipment and business English
Good knowledge of the capabilities of computer software applications to produce various formats, such as correspondence, reports, tables, charts and file storage
Ability to utilize word processing equipment to produce copy that is neat, accurate and conforms with standard English usage
Ability to manipulate a standard alphanumeric keyboard at a rate of 35 words per minute
Ability to operate office machines
Ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software
Ability to perform simple arithmetic computations
Abilty to comprehend written material
Ability to maintain complex records and files
Ability to comprehend and carry out complex verbal and written directions
Ability to get along well with others
Good judgment and discretion, dependability, tact, courtesy, and initiative
Primary Activities
Duties include but are not limited to:
Support and enhance the office operations through streamlined administrative assistance
Compose documents, reports or correspondence as directed, on a variety of matters including those of a confidential nature
Maintaining filing systems with accurate and complete records and files
Assist district personnel as point of contact for information
Create and manage multiple forms of data through various media and programs, including uploads to various platforms and reporting systems/databases
Assembles materials to be used for analysis and preparation of reports and prepares drafts of reports
Maintain calendar and screen incoming calls
Support the Pupil Personnel Services Deparment (Frontline applications, Google applications, etc.)
Other duties specific to office assignment
Physical Demands
While performing the duties of this job, the employee:
is regularly required to stand, walk, and sit
Is regularly required to read, write, speak, understand and communicate in English sufficiently to perform the essential duties of the position
Is regularly required to use hands and fingers to handle or feel objects, tools or controls and to talk and hear
Must have specific vision abilities for close vision, distance vision, and depth perception
Work Environment
The noise level in the work environment is typical for a school environment.
The incumbent regularly interacts with the public and other staff and frequently meets multiple demands from several people.
Work is generally performed indoors.

Salary:

$35,000 – $75,000
Last Updated by:

Caroline Almeida Date/Time:

6/9/25 4:33 PM