Full-time, 10-Month Secretary (building level) Position Available In Montgomery, Pennsylvania

Full-time, 10-Month Secretary (building level)
Pottsgrove School District
Pottsgrove Middle School – Pottstown, Pennsylvania This job is also posted in Pottsgrove School District
Job Details

Job ID:

5245688

Application Deadline:

Jul 01, 2025 11:59 PM (Eastern Standard Time)

Posted:

Jun 18, 2025

Starting Date:

Aug 4, 2025
Job Description
A vacancy currently exists for a Middle School Secretary. This position provides clerical support for taking attendance and also supporting the Middle School Guidance Department in a manner that is professional, diplomatic, and complies with confidentiality requirements.

PRIMARY DUTIES AND RESPONSIBILITIES

Perform clerical duties such as answering the phone, preparing reports, opening and distributing mail, scheduling appointments, typing correspondences and memos, and filing.
Serve as receptionist for the front desk of the school building and assist in front lobby responsibilities.
Assist with clerical duties including but not limited to mailings, scheduling, answer telephones, directing calls distributing mail and provide assistance to staff with office machines as necessary.
Assist with maintaining and updating student files as needed to include preparing documents for new students in the district, requesting student records from transferring school, processing paperwork for withdrawal students, copying and filing documents and forwarding to new school.
Maintain attendance database ensuring all classrooms are entered, half-day attendance adjustments are completed, logs are prepared and generate corresponding reports and documentation.
Process documentation for students reporting late and for those seeking early dismissal; receive and process all early dismissal requests and absence notes.
Communicate with parents, faculty, and administrators, verbally and in writing, regarding student tardiness, early dismissals and absences.
Input daily attendance information into the student database,including but not limited to tardy, early dismissals, and absences.
Process unlawful/unexcused absences effectuating changes in absence status in the student database and the log book.
Prepare and distribute all correspondence relative to student attendance, including but not limited to “First Offense letters,” Tardy letters, and “Truancy Summons.”
Utilize the district’s computer system to accomplish responsibilities of student accounting and attendance issues.
Maintain communications with teachers, parents, staff, and students, providing support as needed.
Perform other duties as assigned by the Principal and/or Assistant Principal.

QUALIFICATIONS

Three (3) years experience as school secretary preferred.
High School diploma required.
Submission of pre-employment medical examination (Section 148 of the Pennsylvania School Code)
Submission of a report of criminal history record from the Pennsylvania State Police (Section 111 of the Pennsylvania School Code) FBI Criminal History Record
Submission of a clearance report from the Pennsylvania Department of Public Welfare in accordance with Act 151 of 1994
Such alternatives to the above qualifications as the Board may find appropriate and acceptable

PHYSICAL DEMANDS

Ability to reach above and below the waist Ability to use fingers to pick, feel and grasp objects
Ability to lift and/or carry supplies and/or papers weighing no more than 20 lbs. Ability to mostly sit with some walking, standing or moving throughout the work environment

SENSORY ABILITIES

Visual acuity
Auditory acuity

WORK ENVIRONMENT

Typical office environment subject to inside environmental conditions

TEMPERAMENT

Must possess excellent interpersonal skills
Must be able to work in an environment with frequent interruptions
Able to make judgments and work under high level of stress

COGNITIVE ABILITY

Ability to communicate effectively
Ability to organize tasks Ability to handle multiple tasks
Ability to exercise good judgment

SPECIFIC SKILLS

Must possess leadership skills
Must possess computer skills
Ability to operate various office equipment
Ability to appropriately handle confidential information
(Reasonable accommodations may be made to enable a qualified individual with a disability or disabilities to perform the primary duties and responsibilities of the job.)

Hourly Rate:

$18.00

Work Year:

201 Days (10 month reoccurring position)

Location:

Pottsgrove Middle School

Work Day:

7.5 hours per day
Comprehensive benefit package and paid holidays
Must have current Act 34, 151 & 114 Clearances
Pottsgrove School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Position Type:

Full-Time

Salary:

$18 Per Hour