Office Administrative Assistant Position Available In Montgomery, Pennsylvania

Office Administrative Assistant Innovative Insurance Group Green Lane, PA Job Details Full-time $18.79 – $19.90 an hour 1 day ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance Qualifications Microsoft Word CRM software Microsoft Excel Microsoft Outlook Customer service Administrative experience (1-2 years) Microsoft Office Administrative experience Administrative experience (More than 20 years) Administrative experience (6-10 years) Administrative experience (16-20 years) Microsoft Outlook Calendar Administrative experience (3-5 years) Communication skills Administrative experience (11-15 years) Administrative experience (Less than 1 year) Entry level Time management

Full Job Description Position Overview:

We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our insurance agency. This individual will play a key role in ensuring smooth administrative functions, including managing agent licensing renewals, tracking employee PTO, handling incoming communications, and providing general office support.

Key Responsibilities:

Be in-person during office hours: 8:30am-5pm M-THURS and 8:30am-4pm Fridays.

License Renewals:

Monitor and manage insurance license expiration dates for all agents, assisting with renewal submissions and compliance tracking.

PTO Tracking:

Maintain accurate records of employee paid time off (PTO), including vacation, sick days, and personal leave.

Call Management:

Answer and direct incoming phone calls in a professional and courteous manner; take messages and route inquiries to appropriate team members.

Email Management:

Monitor the agency’s general inbox and promptly sort and distribute incoming emails to the appropriate staff members.

Administrative Support:

Assist with scheduling meetings, maintaining office records, data entry, and other clerical duties as needed.

Client Support:

Greet visitors and assist clients or prospects with basic questions or documentation needs.

Internal Communication:

Facilitate clear communication between departments and team members.

Document Management:

Organize, file, and maintain digital and physical records in compliance with industry and company standards.

Qualifications:

Previous experience in an administrative role, preferably within the insurance or financial services industry Strong organizational and time-management skills Excellent written and verbal communication abilities Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office software Ability to handle confidential information with discretion Strong attention to detail and follow-through Customer service-oriented attitude

Preferred Qualifications:

Familiarity with insurance licensing requirements and continuing education Experience using agency management systems or CRM tools Basic understanding of insurance terms and processes

Compensation & Benefits:

Competitive hourly wage or salary (based on experience) Health, dental, and vision insurance (if applicable) Paid time off and holidays Retirement plan options Professional development support

Job Type:

Full-time Pay:

$18.79 – $19.90 per hour Expected hours: 36.5 per week

Benefits:

401(k) Health insurance Paid time off

Schedule:

8 hour shift Day shift Application Question(s): To help us align expectations, could you please share your desired compensation range or what you would expect to be paid for this position?

Experience:

Administrative:

1 year (Preferred) Ability to

Commute:

Green Lane, PA 18054 (Required) Ability to

Relocate:

Green Lane, PA 18054: Relocate before starting work (Required)

Work Location:

In person