Legal Services Office Administrator Position Available In Palm Beach, Florida

Legal Services Office Administrator LitOptix Wellington, FL 33414

• Hybrid work Part-Time Bookkeeper & Administrative Assistant
• $25/hour (1099 Contractor, Mostly Remote
• South Florida) About LitOptix LitOptix is a trial presentation and graphic design firm specializing in litigation support services.

Since opening in 2014, we’ve been helping legal professionals present their cases with compelling visuals and strategic trial consulting. Our team combines creative expertise with legal knowledge to deliver exceptional results for our clients. Position Overview We’re seeking a highly computer literate, detail-oriented Part-Time Bookkeeper & Administrative Assistant to join our growing team. This hybrid role combines financial record-keeping with general administrative support and document preparation for legal cases. Perfect for someone who enjoys variety in their daily tasks and wants to contribute to a dynamic litigation support company serving the legal industry. Key Responsibilities Maintain accurate financial records and perform general bookkeeping duties Manage calendar scheduling and coordinate client appointments Prepare and send client proposals and professional correspondence Set up and manage Zoom meetings and invitations Handle document conversion, formatting, and exhibit preparation Participate professionally in client video conferences Take detailed notes and follow directions precisely Support day-to-day operations with various software platforms Assist with project coordination and client support as needed

Required Skills & Experience Essential Technical Proficiencies:

Microsoft Office Suite

• Advanced proficiency required (Word, Excel, PowerPoint) Microsoft Outlook
• Expert-level experience with email management, calendar scheduling, and appointment coordination Adobe Acrobat
• Strong experience with PDF creation, editing, adding footers, exhibit stamps, and images Document Management
• Expert-level file conversion to PDF and document formatting Zoom
• Proficient in setting up meetings, sending invitations, managing participants, and professional video conferencing QuickBooks Online
• Experience with financial data entry and reporting Zoho Books
• Familiarity with cloud-based accounting functions HubSpot
• Basic knowledge of CRM functionality FreshBooks
• Understanding of invoicing, bookkeeping, and time tracking features File Sharing Platforms
• Experience with Dropbox, Box, and similar services

Essential Personal Qualities:

Exceptional attention to detail

• accuracy is critical in legal work Outstanding written communication skills with proper grammar and professional tone Highly organized with ability to manage multiple priorities and deadlines Detail-oriented mindset
• no task is too small to be done correctly Professional demeanor suitable for legal industry standards Extremely computer literate and ability to learn new software and tools quickly Avid note-taking skills and ability to follow directions precisely Minimum 5 years of similar experience in bookkeeping, administrative support, or related roles

Document & Communication Skills:

Professional email composition and client correspondence Proposal preparation and formatting Ability to learn specialized software (Final Exhibits

• training provided)

Financial & Administrative Experience:

General bookkeeping knowledge and practices Attention to detail with financial data and legal documents Strong organizational and time management skills Professional communication abilities

• Legal industry experience preferred

Required Home Office Setup & Equipment:

Fully functional computer capable of running all required software Printer for document processing and hard copy needs Secondary monitor for dual-screen productivity Dedicated desk and home office space or professional remote work setup Professional video conferencing setup with appropriate lighting and background Reliable high-speed internet for seamless video calls and file sharing

Professional Requirements:

Business professional appearance for client-facing video conferences Legal industry professionalism standards

• understanding of confidentiality and client service expectations Ability to maintain professional demeanor during client interactions South Florida location required for occasional in-person team meetings

Preferred Qualifications:

AI Tool Familiarity

• Basic exposure to ChatGPT, Perplexity, Claude, or similar AI platforms (not required but valued) Previous experience in professional services or legal industry (not required but valued) Experience with litigation support or legal document preparation (not required but valued) Ability to work independently and manage multiple priorities

Position Details Schedule:

Part-time with sporadic daytime hours

• initially 10-20 hours per week

Hour Flexibility:

Hours may vary based on client needs and project demands

Growth Potential:

Opportunity to increase hours as workload and experience grow

Compensation:

$20 per hour

Work Environment:

Remote position with occasional in-person meetings

Location:

South Florida candidates only

Training Provided:

Final Exhibits software and LitOptix-specific processes

Growth Opportunity:

Potential to transition to full-time position based on performance and company needs

Contract Type:

1099 Independent Contractor What We Offer Competitive hourly rate Flexible remote work arrangement with variable scheduling Comprehensive training on specialized litigation support software Opportunity to work with a close-knit, experienced team Exposure to the legal and litigation support industry Professional development opportunities Path to increased hours and full-time employment for the right candidate To Apply Please submit your resume highlighting relevant experience with the software platforms mentioned above, particularly Microsoft Outlook, Adobe Acrobat, and document management. Include a brief cover letter demonstrating your excellent written communication skills, explaining your interest in supporting a litigation graphics firm, your home office setup, and any experience with bookkeeping, administrative roles, or legal document preparation. We’re looking for a professional, detail-oriented individual with exceptional organizational skills who can represent LitOptix with excellence in the legal community. If you’re organized, tech-savvy, have impeccable attention to detail, and are ready to contribute to our mission of supporting legal professionals, we’d love to hear from you. South Florida candidates only

• occasional team meetings required.

Job Type:

Part-time Pay:

From $25.00 per hour Expected hours: 10

• 20 per week

Benefits:

Professional development assistance

Schedule:

Day shift Monday to

Friday Work Location:

Hybrid remote in Wellington, FL 33414