Office Manager Position Available In Palm Beach, Florida

Office Manager Fern House, Inc. West Palm Beach, FL Job Details Full-time $47,500 – $57,500 a year 18 hours ago Benefits Health insurance Paid time off Qualifications Microsoft PowerPoint Microsoft Word Google Workspace Microsoft Excel Office activity coordination Accounts payable Interpersonal skills Writing skills Mid-level Bachelor’s degree Attention to detail QuickBooks Organizational skills Computer skills Financial services Certified Notary Public Proofreading Editing Time management Full Job Description Office Manager The Ideal Candidate Is A detail-oriented self-starter with prior experience in the financial services industry or with a technology team Energetic and eager to tackle new projects and ideas A team player capable of cultivating productive working relationships Resourceful, can-do attitude Great at task prioritization and multi-tasking A current Florida Notary or eligible to become a Florida Notary. Skillset And Background Bachelor’s degree preferred, but not required Comprehensive computer skills, including the Quickbooks, Microsoft 365, and G-Suite Exceptional writing, editing, and proofreading skills Excellent organization and time-management abilities Responsibilities

• Provide administrative support to Executive Director, Facility Managers, Staff, Board of Directors, and residents – as needed
• Proofread and edit various reports, documents, web pages, and communications
• Represent the organization professionally as the initial point of contact in-person, electronically and over the phone
• Develop and maintain relationships with vendors, donors and press contacts
• Manage incoming and outgoing mail and packages
• Maintain a timely and efficient bi-weekly Accounts Payable schedule
• Preserve and maintain clear, consistent electronic and hard copy filing systems
• Organize and develop the procurement bidding process with multiple vendors annually
• Utilize knowledge of basic AP/AR processes to maintain organizations bookkeeping system and schedules
• Adhere to a structured filing system to support efficient monthly, quarterly and year-end financial reporting
• Research, qualify, write, and edit letters of intent and grant proposals
• Create, proof, edit, and update fundraising materials
• Prepares reports to Board of Directors (BOD), Treasurer, Executive Director, and all Board Committees
• Accurately and efficiently record and reconcile fundraising receivables ie: record, review, and manage donor data for up-to-date accuracy in CRM
• Reconcile financial information, providing donors with Letters of Acknowledgment and Year-end Financial Contribution Summaries in accordance with nonprofit 501(c)(3) best practices
• Assist with event planning and fundraising campaigns: venue, vendor/raffle/swag acquisition; direct mail, traditional journalism, and social media material development, production, and distribution
• Write and publish articles furthering the mission of Fern House
• Responsible for scheduling, tracking, and maintaining Department of Health and OSHA certification, and commercial insurance policies
• Attend all BOD and committee meetings, capturing and distributing meeting minutes
• Manage daily office operations, supply ordering, and professional/public inquiries
• Organize and oversee community service volunteers assigning tasks as needed

Job Type:

Full-time Pay:

$47,500.00 – $57,500.00 per year

Benefits:

Health insurance Paid time off

Schedule:

Monday to Friday Weekends as needed People with a criminal record are encouraged to apply

Work Location:

In person