Real Estate Office Administrator Position Available In Ulster, New York

Real Estate Office Administrator 4.5 4.5 out of 5 stars 31 Mill Hill Road, Woodstock, NY 12498 Job Title – Office Administrator The Office Administrator serves as the main point of contact and support person for our associates, regional managers, and various company departments to ensure a smooth operating and efficient office. The Office Administrator is also the first point of contact for customers; greeting walk-in customers, clients, delivery drivers, etc., and will strive every day to exemplify the positive values and culture of our company. This position will also require occasional travel to our office in Rhinebeck, NY Roles and Responsibilities Assist sales associates & brokers with licensing and related paperwork; Conduct new sales associate orientations, including an overview of office operations, workspace setup, and backup tools training. Manage and maintain office equipment, ordering office supplies, forms and signs. Answering and transferring calls utilizing a multi-line phone system. Enter listings in the MLS with direction from associates; OR assist in a backup role for listing updates for MLS, Status Changes, photos etc. Assist agents with fixing MLS issues and providing updates as necessary. Assist the marketing department with proofreading ads. Enter new listings into dash/applicable accounting software(Broker Wolf or Brokerage Engine), price changes, and photos; Recording all sold transactions in applicable accounting software (Broker Wolf or Brokerage Engine) Quality control contact for SIR – fixing the issues with associates and notify Quality Control when complete. Weekly Reporting – Utilizing various spreadsheets, recording transactions for properties for company records. Depending upon the office, enter and maintain all escrow deposits. Depending upon the office, reconcile and close out all escrow accounts and send reconciliation statements to the accounting department on a monthly basis. Process any referrals associated with property sales. Monitor and save sales associates’ required paperwork for all closed transactions. Monitor, approve, and code Accounts Payable invoices to the appropriate office and send to corporate accounting for payment; Process commission paperwork and send to corporate accounting; Oversee the petty cash checking account and reconcile the account monthly. Travel to and from offices to pick up checks, signage, etc. Responsible for the maintenance and appearance of the office. Additional responsibilities or tasks as delegated, encompassing various activities such as providing one-on-one training, assisting with marketing efforts, and offering system support to agents, among others. Qualification Requirements Proven PC skills, highly proficient in web and database management, and all Microsoft Office applications (Word, Excel, PowerPoint, Outlook); Professional and pleasant demeanor Ability to multitask Strong attention to detail Valid driver’s license and reliable transportation Excellent communication skills both in person and on the phone Strong customer service skills College degree or College degree or at least 2 years of administrative assistance in an office setting Knowledge of real estate is a plus, but not required

Job Type:

Full-time Pay:

$24.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Flexible spending account Health insurance Paid time off Referral program Vision insurance

Schedule:

8 hour shift Ability to

Commute:

Woodstock, NY 12498 (Required)

Work Location:

In person