Office Administrator Position Available In Berks, Pennsylvania

Office Administrator Construction Masters Services and Summit Flagging Sinking Spring, PA Job Details Full-time Estimated:

$44.1K – $53.9K a year 11 hours ago Qualifications Accounts receivable Accounts payable Mid-level Microsoft Office 3 years Certified Notary Public Associate’s degree

Full Job Description Job Purpose:

The Office Administrator is responsible for both general and clerical tasks around the office, with an emphasis on Bid Document Preparation. This position involves general office organization and processing of invoices, PO’s and data entry.

Essential duties and responsibilities:

Responsible for delivering bid documents to townships, boroughs, and engineers using a company vehicle. Attend pre-bid meetings when necessary and report back to project managers and estimators. Prepare bid bond requests. Solicitation of pricing for materials and subcontractors for bids. Pick up bonds and documents from our partner insurance company. Prepare bid documents for review and signature. Enters PA One Calls. Process fuel logs for Asset Manager. Prepares job binders and prevailing wage rates. Handle job close-out including release of liens and final pay. Field calls and forwards to appropriate decision makers. Matches invoices with receipts and attaches quotes to verify pricing. Enter invoices and credit card receipts into company software. Completes credit applications. Code Temp Agency Billings to jobs. Responsible for assisting with corporate event planning including monthly office luncheons and annual corporate picnics. Participates in the Community Involvement Committee. Education, Skills and/or

Work Experience Requirements:

Associate’s degree preferred Minimum of 3-5 years relatable work experience Notary Public preferred Intermediate knowledge of MS Office Experience working with Accounts Payable and Receivable preferred Excellent communication both written and verbal Ability to work independently as well as part of a team High attention to detail is required

Physical Requirements:

Ability to sit for extending periods of time Ability of lift objects up to 25lbs Must be able to drive a standard compact or SUV