Assistant Vice President for Facilities Management & Planning Position Available In Norfolk, Massachusetts

Assistant Vice President for Facilities Management & Planning Wellesley College – 4.2

Wellesley, MA Job Details Full-time Estimated:

$183K – $243K a year 13 hours ago Qualifications Management Facilities management Engineering Architecture 11+ years English Master’s degree Bachelor’s degree Psychology Construction Budgeting Financial management Senior level Process management Leadership Financial acumen Bachelor of Arts Accounting Construction Management Communication skills Marketing Full Job Description At Wellesley, our mission is to deliver an outstanding liberal arts education to women who will make a difference in the world. Our collaborative community, comprising of faculty, students, staff, and alumnae, is guided by our shared commitment to educational excellence. Join us in this transformative journey! When applying for the position, please ensure a thorough review of the job details. If you are an internal employee, kindly utilize the internal portal on Workday for your application. Prepare a comprehensive resume/cv and cover letter for upload. Acceptable formats for these documents are either PDF (.pdf) or Word (.doc). Job Posting Title Assistant Vice President for

Facilities Management & Planning Job Description Summary Administrative Exempt Job Description Situation Overview:

ZRG has been engaged to recruit an Assistant Vice President for Facilities Management & Planning for Wellesley College.

About Wellesley:

Wellesley College, a private women’s liberal arts institution, was founded in 1870 by Pauline and Henry Fowle Durant. Located in Wellesley, Massachusetts, approximately 12 miles west of Boston, the college officially commenced classes in 1875. Wellesley is renowned for its rigorous academic programs and commitment to empowering women through education. As of the 2024-2025 academic year, the college enrolled 2,310 students. The college offers over 50 departmental and interdepartmental majors, including popular fields such as economics, computer science, psychology, political science, biological sciences, neuroscience, mathematics, and English. Wellesley maintains a low student-tofaculty ratio of 7.5:1, fostering close interactions between students and professors. The college also provides opportunities for cross-registration with institutions like the Massachusetts Institute of Technology (MIT), Brandeis University, Babson College, and Olin College of Engineering. Wellesley College is known for its picturesque 500-acre campus, designed by Frederick Law Olmsted, Jr. The campus features many iconic buildings as well as a state-of-the-art Science Complex and four residential neighborhoods as part of its 2.5 million square feet of building space. Additionally, the college boasts a rich history of graduating influential alumnae, including former Secretary of State Madeleine Albright, former Secretary of State Hillary Rodham Clinton, and well-known broadcast journalist Diane Sawyer, who have made significant contributions in various fields.

Position Description:

Lead strategic and operational planning and implementation for the Facilities Management and Planning department, incorporating a clear understanding of the College’s priorities, as well as national trends and innovations in the management of college capital improvement programs and facilities operations. Help strengthen the 155-person department to deliver on these plans through effective processes, procedures, technology, and management. Together with the Director of Operations, maintain effective relationships with the labor union that represents College maintenance and service workers. Strategically lead Wellesley’s campus renewal program (more than $800 million in escalated dollars). Manage Wellesley’s investment to renew and maintain its historic campus to address significant deferred maintenance, ensuring that the facilities and the campus enable the College to fulfill its mission: to provide an excellent liberal arts education for women who will make a difference in the world. Steer the campus planning process and be responsible for delivery of all capital projects, making steady, visible progress that inspires confidence by demonstrating effective deployment of capital resources. Work with colleagues in Development charged with inspiring and engaging donor interest to build support for campus renewal. Frequently communicate progress of campus renewal to the Wellesley community. Serve as a key resource and partner to the VP for Finance and Administration and Treasurer in working with the Campus Renewal Executive Committee and the Campus & Finance Committee of the Board of Trustees, who have governance responsibilities and fiduciary oversight of the physical assets (property and facilities) and financial resources of the College. Convene and staff on-campus governance committees that relate to campus renewal and environmental sustainability. Prioritize renovation and repairs needed to steward and maintain the campus and develop and manage plans and budgets to best accomplish campus stewardship and renewal. As the department’s lead planner, support a robust and sustained planning function in the department and for the campus, producing and updating near term and long-range plans based upon established design guidelines and principles and reflecting institutional priorities.

Develop and maintain financial plans and projections underpinning campus renewal. Regularly monitor campus planning and campus renewal during implementation through to completion. Incorporate sustainability goals in all aspects of facilities operations and project planning. Responsible for the roadmap to achieve carbon neutrality through the built environment. Incorporate environmental best practices into projects and operations for the College’s water supply, landscape, watershed management, and waste management. Responsible for working with the planning, design and construction team to implement criteria for the review of plans and specifications for significant renovations or new construction, and monitoring the implementation of such plans. Incorporate changing energy and code requirements and evolving industry best practices. Shepherd programs through the design process ensuring that Wellesley’s best interests are met through appropriate design decisions. Oversee the procurement of all design and construction services at the College. Oversee the Director of Operations who manages the day-to-day operations and maintenance of the campus, including custodial services, maintenance services (the trade shops), grounds, and motor pool. Establish and monitor performance targets for operational effectiveness, financial efficiency, and continuous improvement. Oversee the Director of Environmental Health and Safety’s management of environmental health and safety of the campus community. Ensure regulatory compliance in all areas including safety in laboratories, workplace and construction sites, hazardous materials abatement, drinking water, wastewater, stormwater, and air emissions. Oversee the Director of Energy, Infrastructure and Sustainability, who develops and implements plans to meet the College’s carbon neutrality goals, works to enhance sustainability performance in the built habitat by integrating design concepts with operations and maintenance of campus buildings and landscaping, and manages the central utility plant and energy shops. Supports the Director and the Office of Sustainability in its work to support sustainability-related activities in the academic, co-curricular, dining, and administrative sectors. Oversee an operating budget of $33 million, and a $15 million annual major maintenance program. Oversee the analysis, development, implementation, and monitoring of all facilities budgets, including operations, maintenance, utilities and capital projects budgets, ensuring that the department is highly productive and cost-efficient. Deliver Facilities’ budget targets and agreed financial performance objectives. Directly supervise directors with senior-level responsibility for the Facilities Management and Planning department. Foster and maintain a strong line of communication and cooperation between the units performing design, construction, operations, sustainability and environmental health and safety. As leader of the second largest department on campus, promote the professional development of the department staff, a strong work ethic, and collegial and effective work relationships within the department. Effectively oversee the full range of departmental activities and services and capably lead the senior management team in fulfilment of the department’s objectives. Foster constructive relationships between management and union leadership and staff. Serve as an astute and credible leader and key spokesperson for the College on physical plant planning, design, development, construction and facilities/operations issues, developing and maintaining a positive relationship with the college community, the Town of Wellesley, and state and local government agencies.

Primary Goals & Objectives:

Success in this role involves accomplishing the following objectives: Successfully deliver the capital renewal program over the next decade, achieving steady, visible progress over time. Facilitate continuing long-term planning to ensure that campus renewal meets the evolving needs of the institution and remains fully aligned with the strategic direction of the College. Continually evaluate essential trade-offs and make recommendations to leadership to optimize the use of scarce capital resources. Ensure those who study, work and live at Wellesley experience meaningful improvements in the campus’ physical spaces that meet their needs. Deliver new construction and renovation projects that accomplish the agreed program and scope within, or below, budget and on schedule, with a level of quality that meets standards and enhances the campus. Gain confidence from college leadership and the Board of Trustees that Wellesley has obtained the best possible solution at the lowest total lifetime cost that achieves the program-including design and aesthetic-objectives. Articulate and implement design standards and space planning standards that are broadly and enthusiastically supported, and that maintain and enhance the excellence of the campus-both its buildings and its landscape. Ensure Wellesley’s campus is attractive, well maintained, and that work and services meet standards and expectations. Lead efforts to better align campus user expectations, service delivery, and available resources and budgets; where necessary, strengthen service delivery. Develop, build support for and execute a plan to address deferred maintenance and implement a comprehensive preventive maintenance program that complements the major renovations occurring through the campus renewal program. Prioritize and keep on top of upgrades and upkeep of campus buildings and landscape through the maintenance programs. Ensure that re-investment in the campus is as strategic and efficient as possible. Proactively identify and pursue new methods for delivering services at lower cost. Enhance the cost-effectiveness and efficiency of the entire Facilities Management and Planning department and its operations. Build a culture that seeks out new ways of achieving objectives at lower total cost and with greater efficiency. Reliably deliver (or come in under) agreed-upon operating and capital budgets. Strengthen the department’s procurement and supplier management processes and procedures. Foster effective communication and collaboration between units within the Facilities Management and Planning department, and ensure managers work effectively as a team. Strengthen management and development of the entire department. Better leverage technology, knowledge and process management. Introduce appropriate new approaches and techniques to build on Wellesley’s existing assets. Strengthen supervision and develop talent at all levels of the department, building on the significant institutional knowledge and loyalty of the facilities staff. Ensure staff follow environmental and work safety requirements, and that the department and its clients are well served by motivated and effective employees. Strengthen working relationships between the Facilities Management and Planning department and the campus community (faculty, students and staff), developing credibility and trust within and between the department and the Wellesley community.

Qualifications:

Bachelor’s degree in Engineering, Architecture, Construction Management, Business or related field and equivalent work experience is required. Relevant Master’s degree and/or applicable licensure or certification is preferred. Minimum of 15 years of progressively responsible experience in facilities management, design and construction, and/or real estate development. Professional experience in a college or university campus setting, or in similar organizations, is preferred. Demonstrated managerial experience in a complex, consultative and mission-driven culture like that of higher education is helpful.

Executive Leadership:

Inspiring leader who can develop and articulate a compelling vision and then deliver it. Experienced executive who can lead the development of complex projects and budgets, critically assess legitimacy of budgets and costs estimates, and can drive implementation of the most cost-effective methods for project delivery. Ability to plan and develop sophisticated budgets, present business cases for facilities investments, and apply technology to achieve business objectives. Ability to evaluate structure and staffing based on experience and to adjust appropriately. Experience managing risk. Knowledgeable regarding effectively engaging third party resources when necessary. Strong financial acumen. Deeply experienced, capable and credible

Capital Project Expertise:

Experience with large capital projects ($60M+) or multiple smaller scale projects as part of a capital program with a minimum concurrent program value of $100M. Significant expertise in capital planning, design, and construction, and demonstrated experience leading a team to deliver projects on time and on budget. Understanding of the critical components of space planning combined with knowledge of and appreciation for the importance of historic preservation for a campus like Wellesley’s. Strong aesthetic vision and sensibility, encompassing both buildings and the landscape in which they are situated. Deep knowledge of the regulatory environment, including construction permitting requirements, workplace safety requirements, and environmental regulations. Understanding of all building construction trades and effective project delivery.

Facilities/Property Management:

Expert in creating efficiencies within facilities operations through effective organizational structures as well as implementation of facilities management technology and re-engineering of processes to enhance business practices. Demonstrated deep understanding of how to address aging buildings and infrastructure. Experience developing preventative and predictive maintenance strategies and creative approaches to deferred maintenance. Proven mechanical and engineering expertise or experience. Experience working in a unionized environment is strongly preferred. Understanding of Central Utility Plant operations and requirements.

Teamwork/Collaboration:

Demonstrated ability to build and establish credibility with all members of the College community; able to connect with diverse constituents with a variety of perspectives and priorities. Inclination to collaborate with peers and colleagues, for example, with the communications office to ensure timely communication regarding the status of campus renewal. Demonstrated ability to work effectively with the fundraising team to facilitate relationships with and engage potential donors. Ability to work with and gain the respect of College leadership, faculty, peers, and the facilities department staff. A team builder who can engage and motivate direct reports, the entire facilities department, and the campus community. Capable of listening to competing needs, acting as a consensus builder, and managing resulting expectations. High self-confidence with humility and credibility.

Personal Leadership Qualities:

Effective and inclusive leader who inspires with quiet confidence. Engages and motivates the team. An active listener. An exceptional delegator. Strong, reasoned decision maker who takes ownership of her/his decisions with a bias to follow-through and action. Customer service focused. Unimpeachable integrity and ethics. Believes in the mission of Wellesley College and a deeply held belief in the importance of “educating women who will make a difference in the world.” Inspired both by Wellesley’s identity as a leading academic institution, and by its spectacular campus landscape and historic buildings. Highly perceptive, strategic thinker who can navigate challenges and bring people together to achieve goals. Recognizes the importance of strong governance. Relentless in seeking out ways to improve, add value, and increase efficiency. Transparent and responsive communicator who can synthesize disparate ideas and perspectives. High emotional intelligence with authenticity and gravitas.

Senior Management:

Piper Starr Orton Vice President for Finance and Administration and Treasurer The current Vice President for Finance and Administration and Treasurer at Wellesley College is Piper Starr Orton. She joined the college in 2016, with several decades of financial management and leadership experience in non-profit organizations including at Harvard Business School, Planned Parenthood, and Brigham and Women’s Hospital. Her responsibilities include overseeing the college’s financial management and financial operations, planning and budgeting, facilities operations and capital planning, student dining services, and administrative services. She works closely with the President and the senior leadership and with the Board of Trustees’ Campus & Finance Committee on strategic priorities for the effective use and management of the college’s resources in support of its mission. Wellesley as an

Employer:

At Wellesley, we embrace and honor difference and diversity. We believe the best ideas—the best solutions—draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members of the Wellesley community have an equal opportunity to flourish. Wellesley College is an Equal Opportunity Employer and prohibits discrimination against qualified individuals in hiring and advancement based on any legally protected status. Candidates who believe they can contribute to the College community are encouraged to apply.

Location:

The area surrounding Wellesley, Massachusetts offers a vibrant and diverse collection of communities, making it one of the most desirable areas in Massachusetts to live, work, and raise a family. From the historic charm of Concord and Lexington to the dynamic cultural scene in Cambridge and Boston, this area combines New England tradition with modern amenities. Families are drawn to the consistently top-ranked public school systems in towns like Newton, Lexington, Weston, and Brookline. These communities also offer access to higher education institutions, robust extracurricular opportunities, and a strong emphasis on academic excellence, making it ideal for educationally focused households. One of the region’s greatest strengths is its diversity—not just in demographics, but in lifestyle options. Urban hubs like Boston, Somerville, and Cambridge appeal to those seeking a vibrant, walkable environment rich in arts, food, and public transit. Suburban communities such as Needham, Natick, and Westwood offer a balance of accessibility and space, with plentiful parks, family-centered amenities, and commuter rail stations. For those looking for more rural tranquility, towns like Sherborn, Dover, and Hopkinton provide expansive green spaces, quiet neighborhoods, and scenic charm—all while still being within a manageable commute to Wellesley and Boston. This variety ensures that there’s a neighborhood to suit every stage of life, from young professionals to growing families to retirees. The proximity to Wellesley College and other major employers, along with a mix of MBTA commuter rail lines, highway access, and public transit, make commuting flexible. Whether you live 15 minutes away in Natick or take a train from Boston, the region supports both car and public transportation commuters. The Greater Boston area also offers a broad array of industries and employment opportunities for dual-career households, with job prospects across sectors such as education, healthcare, technology, finance, biotech, and the arts. Add to this a strong sense of community, rich historical context, and access to natural beauty via the many conservation areas, trails, and lakes, and it’s easy to see why this part of Greater Boston continues to attract residents who want a high quality of life, outstanding schools, and a strong sense of place. Company in the

News:

For more information on Wellesley College in the news, please visit https://www.wellesley.edu/news.

Interview Process:

ZRG provides our global Clients with a rigorous and patented assessment platform grounded in data and analytics. Our interview process includes the following: 1. Initial interviews with

ZRG 2. ZRG

presentation of candidates to Client for calibration and discussion; Client selects candidates for consideration and initial interviews 3. Candidates complete ZRG’s on-line assessment 4. Finalist candidates advance to second and third round interviews with broader leadership team 5. Formal referencing 6. Offer extended

About ZRG Partners:

ZRG is a global talent advisory firm that is changing the way companies hire and manage talent. ZRG’s data-driven approach to executive and professional search has been changing the way clients think about how to find top talent. The company’s digital Zi platform combines talent intelligence, candidate insights, and process improvement to dramatically deliver executive searches quicker and with proven better results. Jim Lord Managing Director Real Estate Practice Leader As Managing Director, Jim performs client development and manages a team of consultants. He also plays an instrumental role in shaping Helbling’s strategic vision and enhancing our executive search capabilities. A Helbling team member since 1998, Jim has had the opportunity to represent organizations within all of Helbling’s focus disciplines. In addition to securing professionals for higher education and healthcare clients, he conducts and manages mid-to senior-level searches for general, heavy civil, and specialty construction firms, as well as real estate developers. Prior to joining Helbling, he was a Group Leader with an international consulting firm, providing executive assessment and development to the manufacturing industry. Jim is a summa cum laude graduate of Duquesne University and holds a Bachelor of Arts degree in Psychology. In 2018, he earned a certificate in Advanced Executive Search and Leadership Consulting from Cornell University’s School of Industrial and Labor Relations. Liz Adams Managing Associate Real Estate Practice As a Managing Associate at ZRG Partners, Liz Adams is a member of the firm’s Real Estate practice, where she partners with clients to identify and recruit top leadership talent across the sector. She plays a key role in client development, candidate strategy, and search execution for mid- to senior-level roles within development, finance, asset and portfolio management, investor relations, operations, and corporate services. Liz brings over a decade of hands-on experience in marketing, operations, and client advisory roles within residential and commercial real estate. Earlier in her career, she held leadership positions in commercial leasing for a luxury retail brand and as a senior consultant for a marketing firm specializing in high-profile East Coast development projects. Liz earned her undergraduate degree in Accounting from George Washington University’s School of Business. Worker Sub-Type Administrative Time Type Full time EEO Statement At Wellesley, we embrace and honor difference and diversity. We believe the best ideas—the best solutions—draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members of the Wellesley community have an equal opportunity to flourish. Wellesley College is an Equal Opportunity Employer and prohibits discrimination against qualified individuals in hiring and advancement based on any legally protected status. Candidates who believe they can contribute to the College community are encouraged to apply.