Director Of Admin Operations Position Available In Duval, Florida

Director Of Admin Operations 3.5 3.5 out of 5 stars Jacksonville, FL 32256

Salary:

$60k – 65k per year + Medical. Dental. Vision +

Bo Reference:

379847 The Director of Administrative Operations is a pivotal leadership role responsible for overseeing all administrative functions and ensuring operational excellence across the organization. This includes managing registrations, internal communications, travel logistics, facilities usage, event planning, and community engagement. This individual will directly supervise the Marketing and Events, Facilities, and Logistics & Travel teams to ensure seamless coordination and execution of day-to-day activities and large-scale events. The ideal candidate is a detail-oriented leader with strong organizational skills, experience in sports administration, and a deep commitment to the mission of youth development. Key Responsibilities Administrative Operations Oversee day-to-day administrative workflows and internal communication channels. Maintain strong collaboration across all program areas to support seamless service delivery. Registration & Communication Manage all registration processes via PlayMetrics and GotSport Software for all sports programs and camps. Ensure timely, clear communication with families, coaches, and staff. Monitor and maintain accurate registration data and reports. Marketing & Events (Direct Reports) Supervise planning and execution of marketing campaigns, community outreach, and all internal and external events. Work with Marketing & Events Coordinator to promote programs and build brand presence in the community. Facilities (Direct Reports) Oversee scheduling, usage agreements, and maintenance coordination for all facilities. Build and maintain relationships with local schools, parks, and recreation departments for facility access and program expansion. Logistics & Travel (Direct Reports) Coordinate all travel and lodging arrangements for tournaments and events. Ensure cost-effective and efficient travel aligned with budgets and schedules. Act as the main point of contact for all travel-related inquiries from staff and families. School & Community Engagement Cultivate and maintain strong partnerships with schools, school administrators, and local municipalities. Represent the company in meetings with community stakeholders to advocate for program growth and development. Financial Oversight Support budget planning and monitor registration fees, travel expenses, and program costs. Collaborate with the Director of Finance on billing, refunds, and financial reporting. Internship Program Leadership Recruit, train, and manage interns each semester. Develop and execute a robust internship program that offers hands-on experience in sports management. Parent & Community Relations Build trusted relationships with parents, sponsors, and community members. Respond promptly to concerns and foster a positive experience for all families. Policy, Compliance & Strategic Growth Ensure administrative processes align with internal policies and external regulations. Contribute to long-term planning and strategic initiatives to support the mission and growth. Qualifications Bachelor’s degree preferred. Minimum 3 years of experience in a management or operational leadership role. Proven ability to lead teams and manage direct reports. Proficiency in PlayMetrics is required. Strong communication, organizational, and problem-solving skills. Experience with Microsoft Office Suite, Google Workspace, Apple Mail, and GotSport is a plus. Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law. JacksonvilleAFTEMP