Executive Liaison & Project Manager Position Available In Capitol Planning Region, Connecticut

Executive Liaison & Project Manager Horace Bushnell Memorial Hall Hartford, CT Job Details Full-time $60,000 – $65,000 a year 1 day ago

Qualifications Mid-level Full Job Description Broad Functions:

The Executive Liaison & Project Manager provides high-level administrative support to The Bushnell’s President & CEO and Chief Operating Officer & Vice President, Marketing, while also serving as a key contributor to the planning and execution of projects that advance institutional goals. This role requires a dynamic professional who thrives in a fast-paced environment, is highly organized, and is capable of managing complex calendars, communications, and logistics while simultaneously driving cross-functional projects forward. The individual will act as a liaison to internal teams and external stakeholders, ensuring operational efficiency, executive effectiveness, and strategic alignment.

Duties and Responsibilities:

Executive Support Manage complex calendars for the President & CEO and COO/VP, Marketing, ensuring strategic use of time and anticipating scheduling needs. Coordinate internal and external meetings, including logistics, agendas, and materials preparation. Oversee travel planning, itinerary development, and expense reconciliation. Act as the point of contact for communications with high-level stakeholders, including Board members, government officials, community leaders, and patrons. Handle confidential information with discretion and professionalism. Receive and triage inquiries directed to the President & CEO and COO/VP, Marketing, ensuring appropriate and timely responses. Project Management & Strategic Support Lead planning, execution, and evaluation of special projects that support institutional priorities, with a focus on maximizing impact, efficiency, and cross-departmental alignment. Assist in defining project scopes, timelines, budgets, and deliverables in partnership with senior leaders. Collaborate with department directors and staff to support interdepartmental engagement and successful project implementation. Provide regular updates and documentation for project stakeholders and institutional leadership. Identify and implement improvements to enhance project execution and operational workflows. Institutional Initiatives VIP ticketing and hospitality for donors, government officials, and other priority guests. Coordination of house seats for Broadway and other non-Bushnell venues. Coordination of the Institutional Ticket Donation program in support of community groups. Legislative and industry research in support of institutional advocacy. Serve as a key internal partner in the execution of key organization-wide initiatives as directed by the President & CEO or COO. Other Duties Perform additional responsibilities at the discretion of the President & CEO and COO/VP, Marketing, often in collaboration with other departments. Education and/or

Experience:

College Degree and 2-3 years’ experience desired. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to sit and stand and may be required to visit other work areas. While performing the duties of this job, the employee is required to talk and/or listen. The employee must have the ability to maneuver around the facilities. The employee may be required to use computers, keyboards, telephones, and other office equipment. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. May be required to read a high volume of written materials and a computer screen. Must have the ability to coordinate several activities simultaneously. Is required to be able to handle stressful situations in a calm, professional manner. The employee may occasionally lift and/or move up to 30 lbs. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. During certain events, considerable movement around the facility, exposure to crowds and loud noise may be encountered. Equal Employment Opportunity The Bushnell strives to build and sustain an equitable and inclusive work environment where cultural diversity is celebrated and valued. We believe that a diverse workforce, reflective of the communities we serve, helps us become a stronger community partner. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, or gender identity. General Information The above statements are intended to describe the general nature and level of work performed by individuals assigned to the position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. The Bushnell reserves the right to change or modify the employee’s job description, whether orally or in writing, at any time during the employment relationship. The Bushnell may require an employee to perform duties outside his/her normal job description. The Bushnell is a Not-For-Profit, Equal Opportunity Employer proud to serve Connecticut and its citizens.