Proposal Coordinator Position Available In Philadelphia, Pennsylvania

Proposal Coordinator OLIN Philadelphia, PA Job Details Full-time $50,000 – $60,000 a year 1 day ago Benefits Health savings account Paid holidays Disability insurance Relocation assistance Health insurance Dental insurance 401(k) Flexible spending account Paid time off Work from home Parental leave Vision insurance Professional development assistance Life insurance Retirement plan Paid sick time Qualifications Microsoft PowerPoint Microsoft Word Teamwork Google Docs Microsoft Excel Social media management Customer service Administrative experience (1-2 years) Writing skills Mid-level Microsoft Office Adobe Creative Suite Administrative experience Editing experience (3-5 years) Bachelor’s degree Attention to detail Organizational skills Editing experience (Less than 1 year) 1 year Adobe InDesign AI Administrative experience (3-5 years) Communication skills Adobe Acrobat Administrative experience (Less than 1 year) Marketing Editing Editing experience (1-2 years) Time management Full Job Description Reports to:

Communications Manager Overview:

OLIN is seeking a Proposal Coordinator to join our Philadelphia headquarters team. As a Proposal Coordinator, you will bring your energy, flexibility, and eye for detail to a highly collaborative team dedicated to supporting our communications and business development goals. The ideal candidate has 1-3 years of experience in a professional administrative and/or coordinator position who will contribute skillfully to database management and data entry, proposal and qualifications coordination, and social media. We are looking for a self-starter with strong writing/editing skills who is an enthusiastic learner and collaborator. Under the direction and guidance of OLIN’s Communications Manager, you will work directly with OLIN’s Partners and Associates, the Communications Team, and personnel throughout the firm to support the content and coordination of winning proposals, campaigns, and social media. You will use your writing, time management, and organizational skills to maintain and build OLIN’s information and content libraries, including project descriptions, staff resumes, project metrics, and branded copy. You will also be an integral team member in the conceptualization and implementation of engaging communications campaigns to support and celebrate the OLIN brand.

Responsibilities:

Collaboration under the direction of the Communications Manager on proposals, particularly in the generation/curation of tailored qualification materials, coordination with external consultants, organizing content, maintaining quality control, internal communications, and workflow Regular upkeep of OLIN’s promotions and project information databases Maintaining file management structure and organization Tracking new project leads and requests for proposals and qualifications In collaboration with the Visual Communications team, scheduling, production, tracking, and posting of content for OLIN’s social media accounts: Instagram, LinkedIn, and Facebook Generation and regular upkeep of standard and targeted branded collateral developed within the Communications Department—including but not limited to proposals, project descriptions, resumes, and digital campaigns—with direction and input from the Communications Manager, Partners, and senior design personnel, and in collaboration with the

Visual Communications Team Qualifications:

A Bachelor’s degree and/or 2-3 years’ experience working in a fast-paced marketing, new business coordination, or administrative role Strong communication, organization, and customer service skills and enthusiasm Experience in collaborating with a team on complex, deadline-driven projects, maintaining a constant attention to detail Superior writing and editing skills, including ability to craft a story or technical narrative in a compelling manner and to edit collaboratively written content for a consistent voice Strong proficiency in Adobe InDesign and Acrobat (familiarity with the rest of Adobe’s Creative Suite a plus); proficiency in Google documents is a plus Strong proficiency with

Microsoft Office:

Word, Excel, PowerPoint Experience in managing social media accounts and curating an engaging, professional voice Experience working in an architecture, engineering, planning, or design office is a plus Experience in the design services procurement process responding to RFQs and RFPs is a plus

Resume and Writing Sample/s Required:

Please submit your professional resume including contact information, education, employment, and skills, as well as other relevant information. Please submit a sample of your professional writing; creative writing will be accepted in addition to professional writing.

Note:

OLIN is a creative practice, and writing skills are of paramount importance to the Proposal Coordinator position which includes both original writing and regularly proofing/editing plus summarizing/paraphrasing others’ writing. In order to assess candidates’ writing skills, we expect any writing samples to represent original work, not work created through AI assistance.

Salary:

$50,000 – $60,000 / year, commensurate with experience. Additionally, OLIN offers an extensive benefits package including paid holidays, vacation time, dedicated paid sick days (separate from vacation benefits), as well as healthcare, vision, dental, life insurance, and short- and long-term disability insurance (much of which is fully paid by the company). Additionally, we offer pre-tax flexible spending accounts for transit, parking, medical, and dependent care, as well as a 401K program and an annual professional development allowance. Remote vs.

In-Office Work:

OLIN is a studio environment that directly benefits from all our staff coming together and collaborating in-person. We do offer the flexibility and technology to support remote work from home, during travel, etc. Currently, all employees are offered the flexibility to work from home on Fridays and are otherwise expected to work in the office Mondays through Thursdays, though this is subject to change. Occasionally it will be necessary to be in person in the office on a Friday.

Job Type:

Full-time Pay:

$50,000.00 – $60,000.00 per year

Benefits:

401(k) Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Relocation assistance Retirement plan Vision insurance

Schedule:

Monday to

Friday Work Location:

In person