Church Financial Administratrative Assistant Position Available In Elmore, Alabama

Church Financial Administratrative Assistant 4.3 4.3 out of 5 stars 1279 Friendship Road, Tallassee, AL 36078 Monday-Thursday 8:30am-4:30pm Personal Attributes

• Evidence of genuine conversion and growth in Christ toward maturity.
• A desire for integrity in all things.
• A clear understanding that all work is done as unto Jesus Himself.
• Honest in efforts, fair in decisions, objective in reasoning skills, organized in financial administration of the church, confidential in behavior, and polite when addressing church members.

Requirements:

• Bookkeeping experience in accounts payable, payroll, and general ledger in a computer software environment.
• Experience with online banking.
• Basic understanding and a working knowledge of Microsoft Excel, Word, Outlook, Publisher.
• A willingness to be trained with various software and computer/technical programs. Financial Responsibilities
• Weekly o Count, verify, post, and deposit all monies received.

o Process, post, and balance contributions from Sunday offerings. o Process, verify, code, and pay all invoices, including reconciling any discrepancies. o Collect all receipts for reimbursements, verify, and pay. o Make bank deposits on Mondays and Thursdays, and other times as needed. o Verify and post online giving. o Review and record any credit card transactions. o Keep the Lead Pastor informed on the financial status of the Church. o Receive and answer queries concerning financial matters; maintain file of invoice, correspondence, and reports.

Monthly Duties:

o Prepare financial reports for Administrative Council meetings, Deacon Meetings, Church Conference, or as requested by the Lead Pastor. o Close out each month, paying end of month bills (Ex. Alabama State Board of Missions, Elmore Baptist Association, and Ministry items) and verify accuracy of the financial postings. o Balance computer ledgers to bank statements. o Prepare and file electronically tax withholdings. o Prepare 941 tax deposit report. o Process and print Payroll. Ministerial and Support Staff biweekly, Music Support, Wednesday Meal Assistant, Preschool Academy Director and Staff once a month. o Ensure Sanctuary offering envelopes and pens are stocked in pews to include envelopes for special events, i.e. Lottie Moon, Annie Armstrong, and Myers-Mallory. o Fax Tallassee City Hall a copy of Friendship Water Bill for sewage assessment and charges. o File tax withholdings electronically with the Alabama Department of Revenue on the 15th and last day of each month. o File tax electronically with the Electronic Federal Tax Payment Service. On the 15th and last day of the month.

Quarterly Duties:

o Prepare and mail 941’s to Internal Revenue Service. o Process and mail quarterly contribution statements. o Balance bank statements with the Baptist Foundation of Alabama. o Calculate and pay social security equivalence (per election by minister).

Annual Duties:

o Prepare information for Personnel Committee and the Stewardship Committee for the upcoming budget year. o Maintain current member list for Offering Envelopes, assign new envelope numbers and order box sets for distribution, not later than October of each year. o Compile information for the annual Workers Compensation Audit. o Close out the budget year, printing necessary reports, and loading the next year’s budget. o Perform year end procedures for closing all books, General Ledger, Accounts Payable, Payroll, and Accounts Receivable. o Prepare all tax forms to be mailed and filed electronically (W-2s, W-3s, A-3s, 1096s, for contractors if any) and balancing end of year tax reports. o Contact the Charlotte B. Proehl Foundation for check disbursement and deposit and post when received. o Update Guidestone with Salary and Retirement changes. o Maintain and shred records according to the Records Retention Schedule put out by the State Board of Missions. o Handle tag renewal stickers for vehicles and trailers and provide to the Transportation Ministry Team Director.

When Needed:

o Maintain and update Chart of Accounts. o Maintain and update Personnel Files. Distribute and process New Hire Paper Work (A-4, W-4, I-9). File electronically with the Alabama Department of Labor and the Department of Homeland Security. o Fill out rebates on equipment purchased. o Handle safe deposit box at bank (titles, deeds, important papers). o Post money received for Mission Trips, youth trips and activities, Senior Adult Trips, and events when the online sign-up and payment process is not used. o File work permits (Child Labor Certificates) with the Alabama Department of Labor for employees under the age of 18. o Cross train with ministry assistant on creating, formatting, and editing, weekly newsletter, prayer sheets, bulletins, and memorials. Secretarial Responsibilities o Create, oversee, administrate registrations for events. o Assist the Associate pastor of families with schedules, event organization, meeting schedules and communication efforts for preschool, children, and student ministries. o Assist the music pastor with visual presentations using pro presenter. o Assist the music pastor with management of the website, app, and planning center. o Other duties as assigned by the Lead Pastor.

Job Type:

Full-time Pay:

From $42,000.00 per year

Benefits:

401(k) matching Health insurance Paid time off Retirement plan

Schedule:

8 hour shift Day shift Ability to

Commute:

Tallassee, AL 36078 (Required) Ability to

Relocate:

Tallassee, AL 36078: Relocate before starting work (Required)

Work Location:

In person