Enrollment and Tuition Coordinator: St. Gabriel Position Available In Iberville, Louisiana

Enrollment and Tuition Coordinator:

St. Gabriel 4.6 4.6 out of 5 stars Saint Gabriel, LA St. Gabriel School Job Description for Enrollment and Tuition Coordinator

• Accounts Receivable Direct Report:

  Business Manager

• Linda Hlebak Job hours: Full time
• 40 hours per week year round

Location:

School Office Office Hours:

To fill in with employee Those that you support (names of coordinators listed as of the time of this writing)

• Linda Hlebak
• Business Manager
• Robert Kumazec
• School Principal
• Ann Silvester

•

Pre-School Principal In-Office Expectations:

As the Enrollment and Tuition coordinator, the employee will be responsible for the invoicing and collection of registration fees, tuition payments, and tracking and maintaining data regarding all students registered in the Day School and Pre-school. Employee will have good computer and organizational skills, be able to work will multiple software packages and be able to assist parents in enrolling their children and applying for financial assistance. Volunteer vs. Employee

• only those jobs listed on your Job Description can be considered for pay. Any other opportunities that you help with are considered volunteering and may not be included on your time sheet. If you have any questions, please see the Business Manager, or the Pastor. Office Expectations
• To keep a positive, Christ-like atmosphere in the offices
• To see St. Gabriel as one campus and not siloed buildings
• Make all Staff/Parents/Program leaders feel that they have the administrative support necessary to run their School/Program to the highest St. Gabriel standards
• Make all that enter our doors feel welcome, heard, and assisted

Duties:

Manage Registration and Tuition payments for all youth education programs for the day school and pre-school. Maintain payment records for included programs. With the Business Manager, address families that are in delinquent status.

Day School:

• Enrollment o Create enrollment packages for new families o Verify financial eligibility for existing students to reenroll o Roll over existing students to next school year in FACTS and notify parents that reenrollment is open o Process new families after approval by the Principal and enter into FACTS o Track registration payments and process enrollment in FACTS o Manage waitlist and class lists
• Tuition o Assist parents in setting up payment plans o Apply payments made by check or cash o Apply Scholarships, Financial Aid and EdChoice credits to accounts, adjust payment plans as necessary o Track and verify the receipt of monthly payments coming through the FACTS system o Work with families who need a payment held or rescheduled o Contact families who have missed or NSF payments o Contact the Business Manager for families who are 3 payments or more behind and have not responded to correspondence o Work with families and Business Manager if family needs emergency or additional assistance due to a change in circumstances during the school year o Request overpayment refunds from AP Clerk in Business Office • Financial Aid o Provide families information about applying for financial aid including FACTS, EdChoice, Angel Scholarship and other assistance opportunities o Provide assistance to families who need help navigating the application process o Provide the necessary school information for EdChoice applications o Track parent progress and email reminders when parent action is pending o Send acceptance letters and receive signed Power of Attorney from awarded families o Track families with no POA on file, they need to sign their check each month o Notify families of Diocesan, Parish, Angel Scholarships and other financial aid received.

o Send financial aid acceptance contracts o Track and follow up on receipt of signed contracts Pre-School

• Registration o Prepare registration packets for new and returning students o Contact parents to let them know that registration has opened o Verify financial eligibility for existing students to reenroll o Track payments and students by class o Work with families if their preferred class time is not available
• Tuition o Set up tuition payment plans for families wishing to pay monthly o Apply payments received via check, cash, or online to parent accounts o Track and notify families of missed or NSF payments o Contact Principal and Business Manager of any family more than 3 month behind in payments.
• Financial Assistance o Provide information about financial assistance only if requested by a family o Assist parents who are unable to navigate the assistance application process o Deliver Financial Assistance request documents to the Business Office for review and awards or rejections Financial
• Accept payments via check or cash
• Record payments and apply to proper student accounts in FACTS
• Balance funds received to payments applied to make sure all payments are accounted for
• Prepare a spreadsheet that includes the amount to be deposited into each program account
• Stamp all checks and run a total
• Count cash and prepare a deposit slip
• Transport checks and cash received, and spreadsheet, (with a buddy) to the Business Office for inclusion in weekly deposits
• Secure any checks or cash not delivered to the Business Office in a locked, fireproof safe Meetings
• Meet at least quarterly with Principals to update and plan registration and tuition
• Attend monthly standing meeting with Business Office
• Other meetings as necessary (Staff meetings are not mandatory but suggested) Cross Training
• AP•Payroll coordinator • Other departments as requested Review • Meet annually with Business Manager for an annual review and job description review o Any additions made to your job duties throughout the year should be brought to this meeting