Program Assistant Position Available In Essex, New Jersey

Program Assistant ICDL Livingston, NJ 07039 • Hybrid work

RESPONSIBILITIES

General Advance the mission and vision of ICDL. Provide customer support for ICDL. Maintain the confidentiality of ICDL and all its various clients, customers, and course participants Work in collaboration with all ICDL employees and contractors. Must be able to work independently and without regular supervision. Must be able to work from a home office with stable internet access and on-site at our DIR Institute in Livingston, NJ Must be comfortable with technology and eager to learn new platforms Dress professionally when in ICDL meetings or events, either in-person or online

General Administrative Support:

Provide program support for the overall operations of ICDL, including the DIRFLoortime Training Program, DIR Institute and the Continuing Education Department Respond to emails and other communications from both internal and external individual and entities in a timely fashion Provide scheduling assistance and administrative support. Set up ICDL online platforms for courses (Moodle, Google Docs, Zoom, etc) Assist in preparing for meetings and/or conferences. Take meeting minutes as needed. Create, organize and maintain general electronic files as required. Use Google Suite and Microsoft Office programs efficiently. Perform waiting to engage on-call coverage of the ICDL help desk on certain days of the week including some weekends Positively contribute to the day-to-day functioning of the organization DIRFloortime Training Program Conduct day-to-day administrative functions effectively and efficiently including responding to emails and phone/Zoom calls as needed Keep track of all the offered DIRFloortime courses. Assist in providing technical support to DIR®Floortime Training Leaders and students including responding to the help desk Organize and keep track of miscellaneous projects such as curriculum translation Contribute to team effort by accomplishing related results as needed. Continuing Education (CE) Department Check attendance and send out certificates for the Training Program Certificate Courses Research CE opportunities that would contribute to the growth of ICDL Assist in coordinating ICDL Licensed courses. Support the CE Coordinator in miscellaneous tasks and projects DIR Institute Track mentoring assignments Provide support with miscellaneous tasks during our intensives at the DIR Institute in Livingston, NJ. General Human Resource Practices This is a hybrid role, combining remote work with in-person days at our DIR Institute in Livingston, NJ. The employee must be a resident of NJ or NY. Any changes to the employee’s residence must be communicated with the supervisor ahead of time. ICDL is only an employer in certain states. The regular work time for this position is Mondays through Thursdays or Tuesdays through Fridays, between 9:00 AM and 2:00 PM US ET unless other arrangements are specifically made with the supervisor. Work may include weekend coverage of the ICDL help desk All work meetings and events should be recorded on the employee’s company calendar Work locations must be appropriate for professional meetings live-online and must be conducive to productive professional work All company policies must be followed

QUALIFICATIONS

Embrace the mission, philosophy and values of the ICDL Excellent communication, interpersonal and organizational skills A Bachelor’s degree is preferred; however, candidates with an Associate degree and at least 3 years of relevant professional experience—or those without a college degree but with substantial experience—will also be considered. Must be a self-starter able to work independently and find solutions to day to day issues Must be energetic, self-motivated and able to work as part of an organizational team, and be culturally humble. Excellent interpersonal communication is a must for this position. Computer literate, preferably Microsoft Office and comfortable with web-based systems. Bi-lingual a plus

Job Type:

Part-time Pay:

$26.00 – $30.00 per hour Expected hours: 20 per week

Benefits:

Flexible schedule Paid time off Retirement plan Application Question(s): What attracted you to ICDL? How does this position align with your current professional goals and aspirations?

Work Location:

Hybrid remote in Livingston, NJ 07039