Accounts Payable Specialist Position Available In East Feliciana, Louisiana

Accounts Payable Specialist City of Kenner Civil Service Department Wilson, LA

JOB OPEN TO SUPPLEMENT THE LIST TO FILL ONE VACANCY35

Hours per week positionUnder general supervision, performs a variety of finance work in the maintenance and preparation of financial accounts and records for the City. Work involves ensuring accurate and timely processing of invoices, check requests, and direct disbursements; maintaining records of utility bills and operating leases; processing and distributing 1099 forms; making corrections and/or deletions after approval by Assistant Director; communicating with various vendors, individuals, department personnel, and Assistant Finance Director. Reports to the Assistant Finance Director.

EXAMPLE OF DUTIES ESSENTIAL JOB

FUNCTIONSChecks for authorized signature on all forms; enters vendors number oninvoices, purchase orders, check requests, etc.; distributes paperwork to Clerks for entry into system for payment.

Processes bills; assigns General Ledger account numbers; figures amount due to each department; completes requisition for payment.

Resolves inquiries or problems pertaining to an invoice or payment.

Writes checks for accounts not processed through the financial operating system; enters information into system for direct disbursement and recordation.

Makes corrections and/or deletions from final edit after approval from Assistant Finance Director. Processes monthly checks, stop payments, 1099 forms, and voids.

Assists Assistant Finance Director with analysis and reports as needed.

Reviews documentation provided by departments to ensure policies and procedures of the City are followed, including cash advances, petty cash reimbursements, and contract documentation relative to processing vendor invoices.

Receives and/or reviews various records and reports such as contracts, check requests, purchase orders, invoices, utility bills, operating leases, and final edit.

Refers to contracts, vendor log, utility log, vendor inquiry, invoice inquiry, policy and procedure manuals, codes/ laws/regulations, publications and reference texts.

Operates a variety of office equipment and machinery such as calculator, scanner, folder sealer, printer, computer, etc.

ADDITIONAL JOB FUNCTIONS

Answers calls for property tax. Serves as backup to balance Cashier and scanner for payable records for contracts. Orders supplies when Accounting Clerk is not present. Performs routine clerical tasks as required, including but not limited to preparing reports and correspondence, copying and filing documents, answering the telephone, sending and receiving faxes, entering and retrieving computer data, etc. Performs related duties as required.

Uses a variety of general office supplies and computer software such as Munis, Accuterm, Paperless, Papervision, etc.

Interacts and communicates with various groups and individuals such as the Assistant Finance Director, vendors, other department personnel, and the general public.

Answers calls for property tax.

Serves as backup Cashier and scanner for payable records for contracts. Orders supplies when Accounting Clerk is not present.

Performs routine clerical tasks as required, including but not limited to preparing reports and correspondence, copying and filing documents, answering the telephone, entering and retrieving computer data, etc.

Performs related duties as required.