Clerk/Treasurer Position Available In Androscoggin, Maine

Clerk/Treasurer at Livermore Falls Water District in Livermore Falls, Maine, United States Job Description

Position Summary:

The Clerk/Treasurer is a key administrative and financial position responsible for customer service, day-to-day bookkeeping, and financial operations of the Water District. This role ensures timely and accurate processing of payments, billing, payroll, financial reports, and benefit administration. The Clerk/Treasurer also supports the Board of Trustees with monthly meetings and annual reporting requirements.

Essential Duties and Responsibilities:

Customer Service & Communication
Respond to customer inquiries via phone, email, and in-person
Process work orders and address customer billing issues
Manage monthly disconnects and coordinate notices
Accounts Payable & Receivable
Process and post daily payments (cash, check, online)
Code and enter invoices for payment
Make daily bank deposits and reconcile accounts
Billing & Payroll
Prepare and distribute monthly water bills
Process weekly payroll, track and manage sick/vacation accruals
Assist with budget preparation and expense tracking
Accounting & Reporting
Maintain accounting records in QuickBooks
Reconcile bank statements and post monthly activity
Prepare quarterly sales tax reports and submit as required
Complete monthly and annual reporting for Maine Public Employees Retirement System and Maine Municipal Employees Health Trust
Prepare documents and assist with year-end financial reporting and audits
Prepare and file the district’s annual report
Administrative Support & Board Coordination
Support monthly Board of Trustees meetings (prepare materials, record minutes as needed)
Maintain organized and accurate files of district operations, financials, and correspondence
Performs all other duties as assigned

Qualifications:

Education and Experience:

High school diploma or equivalent required Bookkeeping, payroll, or administrative experience preferred (willing to train the right candidate)

Required Skills and Abilities:

Strong organizational skills and attention to detail Ability to maintain confidentiality and handle sensitive information Comfortable learning and working in QuickBooks and Microsoft Office Excellent interpersonal and customer service skills Familiarity with municipal operations, utilities, or public entities is a plus Ability to maintain thorough and organized records and documentation Ability to remain calm and professional under pressure or during customer concerns Strong math and analytical skills Capable of working independently with minimal supervision

Physical Abilities and Environmental:

Extended workdays may be required to accomplish tasks and meet workload demands during peak periods. Requires extended periods of walking or standing, computer keying, working at a desk, and viewing spreadsheets and other written material. Ability to stand, walk, as well as talk, see and hear. There is also the potential for kneeling and lifting objects up to 25 lbs.