Accounts Payable Specialist Position Available In Union, New Jersey

Accounts Payable Specialist 3.3 3.3 out of 5 stars Springfield, NJ 07081

Position Summary:

The Accounts Payable Specialist is primarily responsible for all Accounts Payable functions, including but not limited to the entry of accounts payable invoices, timely processing of vendor payments, reconciliations to monthly statements, and maintenance of vendor files. This detail oriented position works closely with club management to resolve any payment related inquiries and ensure accurate financial transactions. The Accounts Payable Specialist also assists with Capital project reporting, and other general accounting duties and projects as assigned. About the

Club:

Founded in 1895, just minutes from New York City in northern New Jersey, Baltusrol Golf Cub remains true to its founder Louis Keller’s bold vision to create a world class golf club befitting America’s leading city. Baltusrol’s two championship golf courses, both ranked among the top 100 in American by several major publications, have played distinguished roles on the national golf stage since their creation by architect A.W. Tillinghast. The Club has hosted 19 major championships in its history and will again welcome the world’s best golfers when it hosts the 2029 PGA Championship. In 2014, Baltusrol was designated a National Historic Landmark in recognition of its legacy in American golf. Over the course of its 129-year history, Baltusrol has also distinguished itself as an international leader in hospitality. In 2019, the clubhouse at Baltusrol was recognized as one of the greatest classic clubhouses in America by Golf Digest. Baltusrol has been ranked #2 Platinum Golf Club in American by Club Leaders Forum since 2019 and was ranked the #6 Platinum Golf & Country Club in the World in 2024-25.

Essential Functions:

• Receive invoices from all departments; ensure proper approval and coding following club policy.
• Processes and posts all invoices timely and accurately to the Jonas Encore Accounting system. Ensures all applicable vendor discounts are appropriately applied.
• Manage invoices and credit memos to ensure all costs are recorded, and no incorrect charges are paid.
• Reconciliation of monthly vendor statements and credit memos, following up with vendors and department managers to ensure all variances resolved monthly and no invoices or credits outstanding.
• Prepares weekly payments for disbursement, and additional payments, as necessary.
• Prepares check voucher packages for approval to issue payment, with applicable invoices attached.
• Files check vouchers and invoices after processing.
• Reconciliation of monthly credit card statements.
• Assistance to department managers in vendor payment history, inquiry, and resolution.
• Assists CFO/Assistant Controller in tracking invoices for ongoing capital projects and fixed assets. Provides capital invoice copies monthly.
• Maintenance of all invoice files for current paid and in process invoices.
• Maintain vendor permanent files with W9 taxpayer information, certificate of insurance, credit application, and applicable contracts.
• Ensure proper setup of Vendor 1099 information: process 1099’s at year end to meet annual reporting requirements.
• Ensure NJ sales tax is being paid on all appropriate invoices, including credit card and petty cash purchases; tracks additional use tax to be paid.
• Assistance on special projects, purchasing reports and vendor analysis, as requested.
• Assistance on General Ledger analysis, as requested.
• Assistance in weekly, monthly, and year end reporting as requested.

Intellectual Demands:

• Bachelors degree in Accounting or Business preferred
• Minimum of 3+ years experience in a similar high volume role, with thorough knowledge of accounts payable practices and procedures
• Familiarity with Jonas Encore or other equivalent accounts payable software programs
• Advanced Microsoft Office skills
• Strong interpersonal and communication skills, both written and verbal
• Strong critical thinking, analytical abilities, and problem solving skills
• Ability to prioritize and execute tasks in a fast-paced, high volume environment
• Exceptionally detail oriented with a commitment to excellence and high standards.
• Proactively work in individual task settings with the ability to work in a small team environment
• High level of integrity and confidentiality
• Willingness to work with enthusiasm and a positive attitude.

Physical and Environmental Demands:

The majority of the job requires sitting for long periods of time at a desk and time in front of a computer. In performance of the duties and responsibilities of this job an employee will be required to see, talk, and hear, with the ability for fine manipulation and keyboarding. There also may be occasional walking, standing, bending, lifting, overhead reaching, and kneeling. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Furthermore, the Club employs all individuals at will and as such there is not any guarantee or contract for any term and or condition of employment.

Job Type:

Full-time Pay:

$25.00 – $33.00 per hour

Benefits:

401(k) Dental insurance Disability insurance Health insurance Life insurance Paid time off Vision insurance

Schedule:

8 hour shift Monday to Friday Ability to

Commute:

Springfield, NJ 07081 (Required)

Work Location:

In person