Deputy Town Clerk Tax Collector Position Available In Strafford, New Hampshire

Deputy Town Clerk Tax Collector

TOWN OF FARMINGTON, NH

Farmington, NH 03835 Town of Farmington Deputy Town Clerk/Tax Collector Full-Time ($22.00/hr)

FUNCTION STATEMENT

Responsible for assisting the Town Clerk/Tax Collector with the day-to-day operations of the combined office as outlined by the New Hampshire Revised Statutes Annotated (RSA). In the absence of the Town Clerk/Tax Collector, they are responsible for planning, organizing, and directing both departments. The Deputy Town Clerk/Tax Collector, by extension, is responsible to the same RSAs as the Town Clerk/Tax Collector. The Deputy Town Clerk/Tax Collector must be a resident of the Town of Farmington.

ESSENTIAL DUTIES & RESPONSIBILITIES

Town Clerk Motor Vehicles & Boats

• Process vehicle registrations and titles per New Hampshire RSA.
• Verify documents are complete and correct for registering and titling vehicles.
• Ensure residents obtain the appropriate forms and materials per the type and nature of the transaction.
• Transfer monies daily to the NH DMV account.
• Attend mandatory classes, both on-site and virtually. Dog Licenses
• Process dog licenses per New Hampshire RSA
• Issue licensing notices to residents for both new and existing dogs.
• Process dog fines from the Farmington PD, including but not limited to violations and civil forfeitures. Vital Records
• Create certified copies of vital records for authorized persons following New Hampshire RSA.
• Maintain, store, and destroy vital records per New Hampshire laws and regulations. Elections
• Register new voters and update existing voter registration information following New Hampshire RSA.
• Accurately record files for the office and those required for each election.
• Process, record, and maintain absentee ballots, including UOCAVA ballots, under New Hampshire RSA.
• Assist in testing the ballot machine pre-election, running the election on election day, and post-election tasks such as storing cast and uncast ballots, recording tallies, and completing state-mandated forms.
• Records meeting minutes for the annual Town Meeting. Tax Collector Water & Sewer Billing
• Collect payments from residents connected to town water and sewer.
• Create water and sewer bills quarterly per the rules and regulations set by the Water & Wastewater Department and the Board of Selectmen. Property Taxes
• Create property tax bills per New Hampshire RSA.
• Collect property tax payments. Liens
• Collect lien payments from authorized persons.
• Execute liens following New Hampshire RSA. Deeding
• Execute deeds per New Hampshire RSA.
• Assist property owners with setting up payment plans as needed. Abatements
• Create abatements for taxes and bills following New Hampshire RSA.
• Apply abatements approved by the Board of Selectmen. Department of Revenue Administration
• Accurately and promptly complete forms required by the DRA when required, including but not limited to the MS-61 and MS-123. Other Duties and Responsibilities
• Performs other related duties as required.

DESIRED MINIMUM QUALIFICATIONS

Education and Experience A high school diploma or equivalent and at least one year of general experience in an office environment are required. Knowledge, Skills, & Abilities

• Ability to read, interpret, and follow technicalities and specifics of the RSA’s
• Strong Microsoft Office and Windows skills, and the ability to learn new software quickly.
• Strong typing skills. Ability to touch type moderate to difficult passages at 45 wpm at 90% accuracy.
• Knowledge of accounting principles and procedures with an emphasis on strong money handling skills.
• Ability to multitask, delegate, plan, and organize, with an emphasis on detail, consistency, and accuracy.
• Ability to work well with the public, both in person and on the phone, including being able to handle difficult situations.
• Ability to work independently and as part of a team.
• A willingness to learn and the ability to seek and utilize resources.
• Able to travel daily to the bank and occasionally for mandatory trainings, refresher workshops, week-long conferences.

SUPERVISION EXERCISED

Supervises the employees of the Town Clerk/ Tax Collector’s office, including seasonal help. Carries out supervisory responsibilities following the organization’s policies and applicable laws. Responsibilities include training employees; planning, assigning, and directing work; and addressing complaints and resolving problems.

CERTIFICATIONS & LICENSES

• Motor Vehicle – Municipal Agent Certification (mandatory after 30 days of employment)
• Vital Statistics (mandatory within 60 days of employment)
• SVRS (mandatory 3 months before the next election)
• New Hampshire Notary (mandatory within 90 days of employment)
• New Hampshire Justice of the Peace (preferred but not required)

NHTCA/NHCTCA

Joint Certification – (after 1 year in the position) (preferred but not required)

TOOLS AND EQUIPMENT

Computers, calculators, copiers, fax machines, phones, and other general office equipment.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel; reach with hands and arms and talk, see, and hear. The employee must occasionally lift/move up to 25 pounds, bend, stoop or crouch.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is primarily performed in an office setting. Stress may occur due to deadlines and exposure to the public. External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

Job Type:

Full-time Pay:

From $22.00 per hour Expected hours: 40 per week

Benefits:

Dental insurance Flexible spending account Health insurance Paid time off Retirement plan Vision insurance

Schedule:

Monday to Friday No weekends

Work Location:

In person