Office Coordinator Concierge Rehab | Billing, Scheduling & Admin Support Position Available In Monmouth, New Jersey

Office Coordinator – Concierge Rehab | Billing, Scheduling & Admin Support 5.0 5.0 out of 5 stars Oakhurst, NJ 07755 • Hybrid work Office Coordinator – Concierge Rehab & Wellness Practice West Long Branch, NJ | Part-Time to Full-Time (Growth Opportunity) Healthcare Admin | Billing |

Marketing Support About Us:

At Propel Rehabilitation & Wellness, we deliver elite, concierge-level outpatient physical and occupational therapy services directly to our clients’ homes. We’re not your typical clinic—we’re a healthcare solutions company redefining what modern rehab and wellness look like.

Who You Are:

You’re proactive, detail-driven, emotionally intelligent, and ready to grow. You want to be part of something bigger—making a difference in clients’ lives while learning the ins and outs of a dynamic, fast-paced healthcare practice.

Position Overview:

This role is central to our operations. You’ll manage client intake and scheduling, learn physical and occupational therapy billing, assist with marketing efforts, and support the daily flow of our high-end mobile practice. The right candidate will “wear many hats” and thrive in a collaborative, mission-driven environment. This position is designed to grow: If you bring billing experience, you may move quickly into full-time hours If you’re newer to healthcare, we’ll train you and gradually increase your hours as you gain confidence and ownership

Key Responsibilities:

Serve as the point of contact for client calls, emails, and scheduling needs Coordinate new client intake and onboarding Learn and assist with PT/OT billing, insurance verification, claims, and compliance (Medicare, etc.) Track daily tasks and coordinate clinician schedules Support marketing projects including emails, flyers, outreach, and social media content Use systems like Google Workspace, QuickBooks, and our EMR (Prompt) Communicate with families, referral sources, and internal team members with professionalism and empathy

Required Qualifications:

Excellent organization and attention to detail Strong written and verbal communication Comfortable using technology and learning new platforms Proactive mindset and ability to problem-solve independently Previous admin or client-facing experience preferred Nice to

Have:

Prior experience with billing, insurance, or healthcare administration Familiarity with Google Workspace, Canva, QuickBooks, or Prompt EMR Marketing or content creation skills Why Join Propel? We are not a traditional clinic—we are a concierge healthcare company You’ll gain real-world experience in operations, billing, and marketing Direct mentorship from company founders and clinical leads Career growth potential into operations, billing, or project management Supportive team that values excellence, innovation, and empathy

To Apply:

Please submit your resume and a brief note sharing why this role excites you and how your skills can contribute to our mission . Applications without a personalized message will not be considered.

Job Type:

Full-time Pay:

$17.00 – $20.00 per hour Expected hours: 40 per week

Benefits:

401(k) Employee discount Health insurance Paid time off

Schedule:

8 hour shift Monday to Friday No nights No weekends

Work Location:

Hybrid remote in Oakhurst, NJ 07755