Human Resources Assistant – University at Albany Position Available In Albany, New York

Location:

Albany, NY Category:

Professional Posted On:

Tue Jun 24 2025

Job Description:

The Human Resources Assistant works within a team to ensure exceptional service in processing employment-related transactions for approximately 4,000 faculty, staff, and affiliates of the University at Albany. The HR Assistant supports activities that facilitate timely and accurate communication of employment matters, contributing to a work environment that promotes equity, inclusion, and a sense of belonging within the UAlbany community.

Primary Responsibilities:

HR Transaction Processing Accurately and efficiently process position and employment-related transactions in SUNY HR for all employees, ensuring data integrity and compliance. Verify employment requests for completeness and accuracy, following up with departments to request missing or insufficient information and ensuring thorough documentation for accurate processing. Prioritize transactions and manage entry deadlines to ensure timely and accurate processing for each pay period. Employment Requests & Auditing Review, audit, and approve employment requests, including but not limited to hiring, renewals, promotions, salary adjustments, additional compensation, appointment changes and extensions, leaves, and terminations, working closely with departments to ensure completeness. Error Reporting & Resolution Analyze weekly HR transaction reports and collaborate with team members and partners to resolve discrepancies, ensure consistent data entry, and improve overall accuracy and timeliness of processing. Communication & Coordination Maintain a high level of communication with departments to ensure accuracy, timely follow-up, and organized processing of transactions. Clearly communicate personnel action details to Payroll, Benefits, Budget, and departmental teams to support accurate and timely processing. Foster strong partnerships across the University to promote shared responsibility and a commitment to employee support. Compliance & Policy Adherence Maintain knowledge of applicable laws, SUNY policies, and bargaining agreements, ensuring employment actions align with relevant regulations. Responsible for learning and enhancing knowledge regarding various rules and conditions impacting employment. Process Improvement & Project Participation Identify opportunities for workflow enhancements and contribute to committees and projects that advance HR and University initiatives. Other reasonable duties as assigned.

Functional and Supervisory Relationships:

Reports to leadership in HR Works as a team with other HR or Operations Assistants or Associates Works closely with HR benefits and payroll staff Works closely with SUNY System Administration University-Wide HR Staff Works closely with HR business partners across the

University Job Requirements:

Ability to work with and protect confidential data. Ability to work effectively and efficiently within strict deadlines in a fast-paced professional environment. The ability to think critically, interpret general guidelines, and apply them to specific circumstances. The ability to understand general HR policies and procedures as they relate to the other HR units including Payroll, Benefits, Time Records and Employee Relations, and communicate those policies and procedures to departments and employees. The ability to work collaboratively and proactively with internal and external unit managers for successful outcomes. The ability to utilize Business Intelligence solutions, databases and Excel to write/run data queries, manipulate results, and monitor/audit personnel activity. Ability to provide excellent customer service to constituents. Ability to occasionally work extended hours as necessitated during peak volume periods, typically near the start of the fall academic semester. Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role

Job Requirements:

Minimum Qualifications:

Bachelor’s degree from a college or University accredited by the US Department of Education or internationally recognized accrediting organization. Minimum of one-year previous work experience in service-oriented field Experience working with Microsoft Excel or related program Excellent attention to detail with concern for accuracy Excellent communication skills in person and in writing Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role

Preferred Qualifications:

Bachelor’s degree in business, HR, or related field from a college or University accredited by the US Department of Education or internationally recognized accrediting organization. Experience working in human resources or related field Experience with, or entering, data in IT-based applications Experience generating reports and/or using a

Business Intelligence Reporting Tool Working Environment:

Typical office environment

Additional Information:

Professional Rank and Salary Range:

MP, Personnel Assistant, $53,000

Special Notes:

Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish, and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three years; and disclosures regarding the University’s current campus security policies. The University at Albany’s Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov .

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Please apply online via http://albany.interviewexchange.com/candapply.jsp?

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