Accounting/Office Coordinator

Are you a detail-oriented professional with a knack for numbers and a passion for organizational efficiency? An agricultural association is seeking an Accounting/Office Coordinator to play a key role in their day-to-day operations. This unique position combines hands-on bookkeeping responsibilities with office coordination duties. You will be responsible for maintaining accurate financial records while ensuring the office runs smoothly to support mission-driven agricultural initiatives. The ideal candidate is a proactive multitasker who thrives in a team environment and is proficient in QuickBooks and Microsoft Excel.

Key Responsibilities Accounting & Financial Management Bookkeeping:

Maintain accurate financial records, including weekly accounts payable, bank deposits, and monthly bank/credit card reconciliations.

Reporting:

Prepare monthly Treasurer's reports for the CEO and Board Treasurer; assist with audit preparation and review schedules.

AR/AP Management:

Track accounts receivable, follow up on past-due accounts, process invoices, and manage expense coding.

Specialized Filings:

Manage financial reporting for federal, state, and city agencies, including Federal Election Commission (FEC) filings for our Political Action Committee.

Partnership Coordination:

Manage records of invoices and payments between research partners and national check-off boards.

Compliance & Improvement:

Maintain insurance records and recommend improvements to standard operating procedures (SOPs).

Office & Data Management Data Administration:

Create and maintain vital databases, including grower assessment data, mailing lists, and contact records.

Logistics & Travel:

Coordinate scheduling, registration, and travel plans for the CEO and Board of Directors.

Facility Coordination:

Manage office equipment, troubleshoot vendor issues, and oversee office supply inventory.

Stakeholder Support:

Provide professional administrative support, including filing, scanning, and handling incoming inquiries from members and partners.

Job Qualifications Education:

Associate's Degree in Accounting (or an equivalent field).

Experience:

2-3 years of accounting operations experience.

Software Skills:

Mandatory proficiency in QuickBooks Online and Microsoft Office (specifically Excel).

Technical Aptitude:

Ability to learn quickly and a willingness to leverage new technology to streamline bookkeeping procedures.

Communication:

Strong verbal and written communication skills with a commitment to maintaining strict confidentiality.

Logistics:

A valid driver's license and personal vehicle for occasional in-state travel.

Soft Skills:

Keen attention to detail, excellent organizational skills, and the ability to prioritize tasks under deadlines. #neasepersonnel #nowhiringinWilsonNC #staffing2026 #accountingjobs