Accounts Payable Clerk

Accounts Payable Clerk Santiam Canyon SD 129J District Office - Mill City, Oregon This job is also posted in Santiam Canyon SD 129J Job Details

Job ID:

5729468

Application Deadline:

Jun 04, 2026 6:00 PM (Central Standard Time)

Posted:

Yesterday

Starting Date:

Jul 1, 2026 Job Description

POSITION DESCRIPTION

Position Title:

Accounts Payable Clerk Reports to: Superintendent

Terms of Employment:

0.5 FTE, 260 contract days with benefits as specified in the Classified Agreement.

Starting Date:

July 1, 2026

Primary Purpose:

The primary purpose of this position is to perform account support functions for the district, including accounts payable processing and related financial activities. Responsible for coordinating, reviewing, and processing financial transactions, maintaining accurate records, providing support to schools, and resolving discrepancies to ensure timely and compliant payment operations, as well as provide support to the district secretary.

Education/Experience:

High School Diploma or equivalent required Post-secondary coursework in Bookkeeping/Accounting; OR Professional coursework in Bookkeeping/Accounting and five years of responsible accounting experience OR Any combination of education and experience that would provide the applicant with the desired skills, knowledge, and ability required to perform the job.

Major Responsibilities and Duties:

Coordinates with vendors, departments, and school sites in preparing, verifying, and entering all disbursements of district funds into the financial system. Prepares accurate listings and reports of accounts payable and outstanding bills. Uses district purchasing procedures and practices to ensure timely payment of all approved invoices and obligations. Maintains, updates, and reconciles financial and accounting records with accuracy. Researches and resolves discrepancies or errors related to district payables and financial transactions. Assists with internal and external audit processes by preparing required documentation and reports. Maintains organized records and quotations related to purchase orders and procurement activities. Reviews, verifies, and processes financial documents including requisitions, purchase orders, invoices, travel claims, and reimbursements. Processes high-volume invoices efficiently while maintaining accuracy and compliance with district procedures. Matches invoices with purchase orders and receiving documents to verify payment authorization. Performs routine office duties and administrative support tasks as assigned. Answers and places telephone calls, records messages, and provides assistance to staff and vendors. Maintains filing systems and processes incoming correspondence and documentation in an organized manner. Assumes responsibilities of the District Secretary during absences or as directed. Meets established deadlines, prioritizes tasks effectively, and works well under pressure. Maintains a clean, organized work area and ensures office equipment is properly cared for and utilized. Follows all district policies, procedures, safety standards, and applicable legal requirements. Upholds confidentiality, professionalism, and ethical standards while supporting positive working relationships and the district's mission, vision, and values. Performs other duties as assigned to support the overall success of the district.

Salary Range:

$22.78 - $29.89 / hour

QUALITY STANDARD OF WORK

Able to perform assigned duties with accuracy and dependability. Also able to perform duties at a rate which allows the school's educational and support services programs to operate efficiently and effectively. Performance of this job will be evaluated by the building principal in accordance with the provisions of Board policy.

Position Type:

Part-Time

Salary:

$22.78 to $29.89 Per Hour