Accounts Payable Clerk

Job DescriptionJob Description Overview We are seeking a detail-oriented and dependable Accounts Payable / Mailroom Coordinator to support our finance and administrative operations. This role plays an important part in ensuring the timely processing of invoices, effective vendor communication, and the smooth day-to-day operation of the mailroom. The ideal candidate is organized, responsive, and comfortable working across multiple teams in a fast-paced environment. Key Responsibilities Receive, sort, and distribute incoming mail and internal documents in a timely and accurate manner. Respond to supplier phone calls and inquiries, assisting with issue resolution and account reconciliation support. Manage customer service and vendor-related email communications with professionalism and prompt response times. Assist with the light processing of invoices, including data entry, verification, and routing for approvals. Monitor and maintain mailroom supplies, organization, and general upkeep to ensure efficient operations. Support the Accounts Payable Supervisor and/or AP Manager with urgent tasks, special requests, and ad hoc projects. Build and maintain positive working relationships with new and existing vendors to support smooth payment and communication processes. Collaborate with procurement, accounting, and department leaders to ensure timely invoice approvals and resolution of invoice holds or discrepancies. Qualifications 1-2 years of experience in an accounts payable, customer service, or similar support role preferred. High attention to detail and accuracy in handling documents and data entry. Ability to work collaboratively across departments and maintain positive vendor relationships. Proficiency with Microsoft Office (Excel, Outlook) and general accounting or ERP systems is a plus.