Accounts Payable Coordinator

Accounts Payable Coordinator Stony Brook University, United States about 20 hours ago

Location:

Stony Brook, NEW YORK

Job Type:

FullTime Accounts Payable Coordinator Required Qualifications (as evidenced by an attached resume): Bachelor's degree (foreign equivalent or higher) with experience in accounts payable, accounts receivable and/or related fields. In lieu of the degree an Associate's degree with two (2) years of full-time related experience in accounts payable, accounts receivable and/or related fields or a Highschool Diploma/GED and four (4) years of full-time related experience will be considered

Preferred Qualifications:

Bachelor's degree (foreign equivalent or higher) in Accounting. IRS 1099 and 1042S tax transactions review and reporting experience.

Brief Description of Duties:

The Stony Brook Foundation (SBF) seeks a motivated self-starter for its Accounts Payable team. The selected candidate will have the ability to work independently in a high-volume, deadline-driven environment. They will also need to effectively and professionally communicate with faculty, staff, and external vendors in order to complete assignments. This position requires both excellent communication and strong math skills. Review Stony Brook Foundation payments, including travel vouchers, payment requisitions, and purchase orders for pertinent and required information, funding, GL Class codes, and supporting documentation. Determine appropriateness of each expenditure as it relates to its respective purpose of account to ensure that payment requests are in compliance with account purpose, donor intent, disbursement policy and procedures, and current IRS regulations. Efficiently batch paperwork to prepare payment for input into the Accounting System. Effectively input payments with recurring batch reconciliation to ensure accurate payment balances. Special attention must be paid to data input in order to ensure payment accuracy. Review, audit, and reconcile Foundation 1099 payment transactions based on IRS regulations and accounting principles. Utilize Excel spreadsheets using pivot tables to review data and determine transaction corrections that need to be made. Close attention must be paid to ensure proper IRS 1099 and 1042 reporting and withholding. Query, analyze, and regularly review Foundation reports related to all payment processes, including, but not limited to, budget exceptions, unposted vouchers, unposted payments, payments on hold, recycled vouchers, etc. Obtain administrative authorization on payments from various campus administrators. communicate with various campus departments, administrators, and vendors to obtain appropriate documentation needed to complete payments daily. Other duties as assigned.

Special Notes:

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research policies and procedures, sponsor guidelines and the availability of funding. This is a full-time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA. For this position, we are unable to sponsor candidates for work visas. Resume/CV and cover letter should be included with the online application. Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning andworking environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA . In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here . Visit our

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SUNY Research Foundation:

A Great Place to Work. The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Job Number:

2601510

Official Job Title:

Clerical Specialist II Job Field : Clerical/Secretarial Primary Location : US-NY-Stony Brook

Department/Hiring Area:

Stony Brook Foundation Schedule : Full-time Shift :

Day Shift Shift Hours:

8:30 a.m. - 5:00 p.m. Posting Start Date : May 14, 2026 Posting End Date : May 29, 2026, 4:59:00 AM

Salary:

$51,000 - $55,000

Appointment Type:

Regular

Salary Grade:

N7

SBU Area:

The Research Foundation for The State University of New York at Stony Brook