Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join our team in Chatham, New Jersey in a contract-to-permanent capacity. This on-site position offers the opportunity to support daily payables operations in a fast-paced environment, with a focus on accuracy, organization, and timely payment processing. The ideal candidate will bring hands-on experience managing invoices, disbursements, and financial records while working comfortably with QuickBooks Online and basic Excel tools.

Responsibilities:

• Process a high volume of vendor invoices and ensure all entries are recorded accurately in the accounting system.
• Review and assign proper account codes to payable transactions to maintain organized and accurate financial records.
• Prepare and execute check runs and electronic payments in accordance with payment schedules and company procedures.
• Manage ACH transactions and confirm that payments are completed correctly and on time.
• Maintain accounts payable files, reconcile payment activity, and research discrepancies when needed.
• Use QuickBooks Online to track invoice status, update vendor information, and support daily AP workflows.
• Assist with routine reporting and spreadsheet updates using Excel to support payment tracking and recordkeeping.