Accounts Payable Specialist

GENERAL JOB SUMMARY

The Accounts Payable (AP) role is responsible for the accurate and timely processing of supplier invoices, ensuring proper alignment with purchase orders, receipts, and contractual terms. This role is critical to maintaining financial integrity, supplier relationships, and compliance within a government contracting and AS9100-regulated environment.

The AP function operates within Deltek Costpoint and ensures that all financial transactions are properly coded, approved, and traceable across programs, production, engineering, and supply chain activities.

This position reports to the Financial Controller and works closely with Supply Chain, Receiving, MP&L, Quality, and Program teams to ensure invoice accuracy and resolution of discrepancies.

ESSENTIAL JOB FUNCTIONS

Invoice Processing & ValidationProcess supplier invoices in Costpoint with accuracy and timelinessPerform 3-way match (Purchase Order, Receiving, Invoice) prior to paymentValidate pricing, quantities, terms, and tax treatmentEnsure invoices are coded correctly to:

Project / ProgramOrganization / DepartmentGeneral Ledger accountsPurchase Order & Receiving AlignmentCoordinate with Supply Chain (Buyers) and Receiving to resolve discrepanciesEnsure all invoices are supported by approved purchase orders and receiving documentationSupport resolution of:

Quantity mismatchesPricing discrepanciesMissing receipts or incomplete documentationPayment ProcessingPrepare and process payment runs (ACH, wire, check) in accordance with termsEnsure timely payments to maintain supplier performance and relationshipsMonitor and optimize payment timing relative to cash flow and contractual termsVendor Management SupportMaintain accurate vendor records in CostpointSupport vendor onboarding in alignment with compliance requirements (W-9, banking, etc.)Respond to supplier inquiries related to invoices and paymentsCoordinate with Supply Chain on vendor performance and issue resolutionReconciliation & Financial AccuracyReconcile AP subledger to General LedgerMonitor open liabilities and ensure proper accruals where requiredSupport month-end close activities related to accounts payableEnsure financial data reflects actual procurement and operational activityCompliance & Internal ControlsAdhere to Segregation of Duties (SoD) requirements within CostpointEnsure compliance with:

FAR / DFARS

(as applicable)AS9100D documentation and traceability expectationsInternal financial policies and controlsMaintain audit-ready documentation for all transactionsCross-Functional IntegrationInterface with:

Supply Chain PO accuracy, pricing, vendor alignmentReceiving / MP&L receipt verification and inventory alignmentQuality nonconforming material impacting invoice/payment holdsOperations material usage and timing alignmentPMO / Cost Analyst project cost tracking and validationEnsure financial transactions reflect real-time operational executionIssue Resolution & Problem SolvingIdentify and resolve invoice discrepancies and processing delaysEscalate systemic issues (pricing, supplier performance, process gaps)Support root cause and corrective action for recurring AP issuesContinuous ImprovementImprove AP workflows, cycle times, and accuracySupport automation and standardization within CostpointContribute to process improvements across Procure-to-Pay (P2P) cycle

SUPERVISORY

RESPONSIBILITYNo direct supervisory responsibilityWorks under direction of the

Financial ControllerKeyword:

Accounts Payable, invoice processing, Costpoint, 3-way match, purchase orders, receiving alignment, vendor management, payment processing, reconciliations, FAR, DFARS, AS9100, compliance

Required Experience:

KNOWLEDGE, SKILLS

& ABILITIESRequiredStrong understanding of Accounts Payable processes and controlsExperience with ERP systems (preferably Deltek Costpoint)Knowledge of 3-way matching (PO, Receipt, Invoice)High attention to detail and accuracyStrong organizational and time management skillsProficiency in Microsoft ExcelAbility to work cross-functionally in a fast-paced environmentAbility to handle sensitive financial and export-controlled information (ITAR awareness)PreferredExperience in government contracting (FAR / DFARS)Experience in manufacturing or aerospace environmentFamiliarity with inventory-driven environments and material traceabilityUnderstanding of procurement and supply chain processes

EDUCATION AND

EXPERIENCERequiredAssociateis or Bacheloris degree in Accounting, Finance, or related field (or equivalent experience)2i5 years of Accounts Payable or related experiencePreferredExperience with Costpoint ERPExperience supporting audits and compliance environments

WORK ENVIRONMENT / PHYSICAL REQUIREMENTS

Office-based role with frequent cross-functional interactionAbility to work in a dynamic, fast-paced environmentOccasional interaction with receiving, inventory, and production areasAbility to sit and work at a computer for extended periods

TRAVEL REQUIREMENTS

Minimal (