Accounts Payable Specialist

Description Immediate open Accounts Payable Specialist to support our team in Bakersfield, California. This position will provide critical coverage with accurate payment processing while ensuring day-to-day accounts payable activities continue without interruption. The ideal candidate brings hands-on AP experience, sound judgment when managing approvals, and the ability to work carefully with both electronic records and paper-based payment processes.

Responsibilities:

• Manage the full accounts payable cycle by reviewing incoming invoices, assigning appropriate account codes, routing documents for authorization, entering data into QuickBooks, and preparing payments for release.
• Process vendor payments through both ACH and check methods, with particular attention to maintaining accuracy for organizations that continue to use paper checks.
• Coordinate regular mid-week check runs to ensure invoices are paid according to schedule and internal timelines are met.
• Follow established approval workflows by obtaining authorization for payable items, including subcontractor-related expenses, and send follow-ups when approvals are delayed.
• Maintain organized invoice and payment records using designated filing practices while ensuring documents are stored in accordance with company procedures.
• Support accounts payable activities across two related business entities, applying the correct company information and payment handling requirements for each transaction.
• Prepare checks for signature, distribute completed payments by mail, and use postage equipment to send vendor payments accurately.
• Assist with administrative AP-related tasks tied to supporting systems, including handling manual log entries and following procedures for secure document access and retention.
• Apply care when reviewing recurring expenses such as utilities, including situations where annual reconciliations affect billing amounts and payment totals. Requirements
• At least 3 years of experience in accounts payable or a closely related accounting support role.
• Practical experience with invoice coding, payment processing, and end-to-end AP workflow management.
• Proficiency using QuickBooks for accounts payable entry, tracking, and record maintenance.
• Experience handling both ACH transactions and paper check payments, including scheduled check runs.
• Strong attention to detail and accuracy when managing approvals, filing, and payment documentation.
• Ability to work with confidential information in a secure and detail-focused manner.
• Comfortable following established processes across multiple entities while managing competing priorities effectively.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .