Accounts Receivable & Collections Specialist (Full-Time)

Accounts Receivable & Collections Specialist (Full-Time) Central Pro Services Barrington, NJ Job Details Full-time $42,000 - $65,000 a year 18 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Paid sick time Qualifications Administrative experience Attention to detail QuickBooks Organizational skills Account management Full Job Description Accounts Receivable & Collections Specialist (Full-Time) This position plays a critical role in managing customer accounts, maintaining healthy cash flow, and ensuring timely collection of outstanding receivables across a high-volume B2B customer base consisting primarily of apartment communities and property management companies. The ideal candidate is organized, detail-oriented, persistent, and comfortable communicating directly with customers regarding past-due balances while maintaining a professional and customer-focused approach. This role is heavily focused on B2B collections, customer account management, invoice follow-up, and coordination with both customers and internal departments to resolve billing issues quickly and efficiently. Key Responsibilities Prepare and issue customer invoices accurately and in accordance with company procedures Monitor and manage customer aging reports and follow up on outstanding balances Contact customers by phone and email regarding past-due invoices and collection efforts Maintain strong working relationships with property managers, regional managers, and accounts payable departments Investigate and resolve billing discrepancies, short payments, and payment delays Work closely with operations, scheduling, and sales teams to resolve customer concerns affecting payment Post customer payments accurately, including checks, ACH payments, credit card payments, and remittance advice Upload invoices and supporting documentation to customer billing portals and third-party payment systems Set up new customer accounts and maintain accurate customer records and billing information Monitor accounts receivable email communications, including invoice requests, payment updates, and account inquiries Assist with customer compliance requirements, including COI requests, vendor credentialing, and supporting documentation Make bank deposits and assist with incoming/outgoing mail and administrative tasks as needed Maintain organized records and documentation related to collections activity and customer communications Qualifications Previous experience in accounts receivable, B2B collections, billing, or accounting support Experience working with commercial customers, property management companies, or service-based businesses preferred Strong phone communication and customer service skills with the ability to handle collections professionally and confidently Ability to manage difficult payment conversations while maintaining positive customer relationships Strong organizational skills and attention to detail in a fast-paced environment Ability to prioritize multiple accounts and follow up consistently Experience with accounting software such as QuickBooks and Microsoft Office Experience with customer portals, vendor compliance platforms, or construction/service industry billing is a plus Compensation & Benefits Competitive salary based on experience (

Range:

$42K - $65K) Paid time off Health benefits Opportunity for growth within a rapidly growing company Position Details Full-Time In-Office Position Monday through

Friday Pay:

$42,000.00 - $65,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid sick time Paid time off Vision insurance

Work Location:

In person