Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to support financial operations by ensuring incoming payments are processed accurately and customer balances are managed effectively. This Long-term Contract position is based in Buffalo, New York, and offers the opportunity to work closely with cross-functional teams to maintain billing accuracy, improve collections performance, and keep records organized for reporting and audit purposes.

Responsibilities:

• Oversee the accounts receivable cycle from invoice issuance through payment application and follow-up on outstanding balances.
• Review aging data regularly to identify past-due accounts, prioritize collection efforts, and help reduce delinquency trends.
• Record daily receipts from multiple payment methods, including electronic transfers, checks, and card transactions, while confirming accuracy against customer accounts.
• Research payment discrepancies such as short remittances, disputed charges, and billing variances, then coordinate resolutions in a timely manner.
• Collaborate with teams across sales, operations, and customer support to address account issues and help ensure invoices reflect correct details.
• Prepare account reconciliations and contribute to month-end activities by validating receivable balances and supporting close-related documentation.
• Assist with customer onboarding and credit-related administrative tasks when new accounts are established or reviewed.
• Maintain complete and organized records that support compliance standards and readiness for internal or external audits.