Activities Secretary (HS)

Activities Secretary (HS) Hamshire-Fannett School District Hamshire-Fannett High School - Hamshire, Texas This job is also posted in Hamshire-Fannett School District Job Details

Job ID:

5706303

Application Deadline:

Posted until filled

Posted:

Today

Starting Date:

Immediately Job Description

Primary Purpose:

Ensure efficient operation of school activities' financial processes and budget accounting, and to provide suppory to the administrative office and other clerical services for school's administrative staff.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient keyboarding and file maintenance skills Ability to use software to develop spreadsheets, databases, and do word processing Ability to maintain accurate and auditable records Knowledge of basic accounting principles Ability to follow verbal and written instructions Ability to perform a variety of tasks often changing assignment on short notice Effective organizational, communication, and interpersonal skills

Experience:

2 years secretarial experience preferred

Major Responsibilities and Duties:

Records, Reports, and Correspondence Prepare campus communications, correspondence, forms, manuals, reports, requisitions/purchase orders, and payment authorizations following district standards and requirements. Prepare inventory of materials and equipment as requested. Maintain logs and records of various events and activities. Maintain school calendar of events for all activities. Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures. Reception and Phones Receive incoming calls, take reliable messages, and route to appropriate staff. Assist students, teachers, and parents as needed. Schedule meetings and appointments and maintain calendar for principal. Accounting and Inventory Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s). Prepare documentation for paying sports officials and other paid consultants. Prepare and process purchase orders and receive, store, and issue supplies and equipment. Monitor and process requisitions as required. Maintain inventory of equipment and supplies, especially for accounts payable purposes. Other Assist with planning, preparation, and setup of faculty meetings and campus activities. Sort, distribute, or deliver mail and other documents. Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence. Maintain confidentiality.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used:

Standard office equipment including personal computer and peripherals

Posture:

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion:

Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting:

Occasional light lifting and carrying (less than 15 pounds)

Environment:

May work prolonged or irregular hours

Mental Demands:

Work with frequent interruptions; maintain emotional control under stress

Position Type:

Full-Time Job Requirements