Admin Assistant

Admin Assistant Req #9140 1209 Aptos - New Leaf, 161 Aptos Village Way, Aptos, California, United States of America Apply Share Job Description Posted Tuesday, May 5, 2026 at 6:00 AM | Expires Wednesday, May 20, 2026 at 5:59 AM Who is New Leaf Community Markets? New Leaf Community Markets opened its doors as a small cooperative in 1985 on the Westside of Santa Cruz. We learned early on, that the well-being of our guests, staff, and community starts with sustainable, locally-produced food. Farm-to-table all the way! We've partnered with open-minded producers who care as deeply about our people, the planet, and social justice as we do, from day one. Our mission is to be a purveyor of good - from offering the best local and natural foods to taking care of our staff, community, and environment. We love what we do, and we know that it's our passionate staff who make it all possible. We're committed to taking care of our people by leading the way with progressive employment practices. Every day, we work to create an atmosphere of openness, caring, trust, and fairness - a place where staff can thrive, and differences are celebrated. As a member of the New Leaf Community Markets team, you can count on an inclusive, friendly environment and a welcoming group of inspired individuals who love people, great food, and being a part of a community gathering place. Ingredients You'll Bring to the

Table:

You love food and have the ability to create an experience that is beyond the everyday. You have a positive attitude and work well in a team environment. You can connect with people and reach a level of hospitality that exceeds guests' expectations. You are warm, outgoing, authentically amazing, and want to be inspired, challenged, and proud of where you work. You embody the spirit of New Leaf Community Market's core values: Community, Integrity, Sustainability, Quality, and Respect; and you are driven by our mission to nourish and sustain our community by using business as a force for change. What's on

Your Plate:

Job Title:

Admin Assistant Department:

Operations Reports To:

Store Manager FLSA Status:

Non-Exempt Summary Supports the store staff and management with administrative and HR tasks, office maintenance, sign making, and marketing. Demonstrates honesty, integrity and the highest standard of ethical conduct. Provides exceptional customer service and contributes to a positive and collaborative team environment.

Essential Duties and Responsibilities General Requirements:

Engages the customer in a friendly manner, shares product information and assists in locating product throughout the store. Seeks opportunities to exceed customer expectations and enhance the customer experience. Demonstrates ability to manage own time and models a flexible work style. Shifts tasks as priorities and circumstances change based on needs and conditions of department. Represents company values. Works cooperatively and positively with fellow team members. Gives and receives feedback in a constructive manner demonstrating company Speak Up culture. Conserves company resources. Works in a manner consistent with company mission, vision and values and sustainability program. Adheres to work and food safety policies set forth by the company and all local, state and federal regulatory agencies. Contributes to store cleanliness, maintains equipment. Informs store/department management of any problems. Observes all company rules and policies. Understands and complies with specific department or location guidelines, tasks and responsibilities.

Position Responsibilities:

Stays thoroughly knowledgeable of store's voicemail system, updates current voicemail info at each extension and maintains current store roster. Ensures there is always phone coverage by being the first telephone operator. Orders and purchases all office, break room and store supplies. Ensures break room and office areas are orderly and clean. Maintains upkeep of all office equipment and machinery. Alerts management of problematic office equipment. Distributes incoming and outgoing mail internal to company and external; includes faxes. Updates bulletin boards/in-store communications, including all postings and flyers. Conducts or assists with research projects as needed. Maintains updated forms and packets for all staff and management. Processes the token tally and sends to Accounting. Processes gift cards for donations. Supports and assists e-card program, senior and loyalty programs. Prepares and maintains tags in store and communicates with Product Systems when necessary. Performs daily, weekly and monthly tag / price audits. Maintains end cap signs, sale and food service signs, tags, flyers, price changes, and POS scanning. Executes printing of signage and promotional materials throughout the store. Stays informed and engaged in carrying out store merchandising goals. Assists with ensuring the monthly sales and promotional calendar is supported at all levels of the store to include signage and marketing materials. Administer INFRA training programs. Makes name tags, maintains lockers, mailboxes, discount cards, and keys as needed. Works with HR and Payroll on various confidential matters. Assists with activities around PTO requests, incentive awards, distribution of paychecks and loading of gift cards according to procedures. Coordinates employee contests (photos, ballots, postings, quizzes). Performs all bookkeeping duties. Attends department meetings and take minutes, as requested. Performs other tasks and duties as assigned. This job description is not meant to be an all-inclusive list of duties, responsibilities and requirements, but constitutes a general definition of the position's scope and function within our company. New Leaf Community Markets reserves the right to amend and change duties, responsibilities, and requirements to meet changing industry or business needs as necessary. Customer Service Skills Engages the customer in a friendly manner, shares product information and assists in locating product throughout the store. Seeks opportunities to exceed customer expectations and enhance the customer experience. Education and/or Experience Previous customer service, food service, retail or grocery experience preferred. Knowledge of retail operations department / administrative experience highly preferred. Intermediate to advanced computer proficiency required. Experience with Excel and inventory software preferred. Language Skills Excellent written and verbal communication skills required . Mathematical Skills Basic to intermediate math and computation skills required. Reasoning Ability Skills to read, understand and follow through on verbal and written instructions. Skills to exercise good judgment at all times. Knowledge of English Should have the ability to speak, read and understand English. Physical Demands This position works at a Light level . Required occasionally to be on feet with a mix of standing, walking, and sitting throughout shift. Up to occasionally, dependent on location, required to climb stairs, step stool and /or ladders.

Continuously required to:

use arms, hands and wrists; grasping/squeezin g.

Occasionally required to:

lift and carry 1-20 pounds; push/pull 1-10 pounds; bend/stoop; twist; reach at/above shoulder; reach below shoulder .

Seldom required to:

lift and carry 21-50 pounds; crouch/squat; kneel; climb stairs and step stools This position may be required to use the following tools and equipment: box knife, baler, scanner, hand truck, POS, conveyer belt, industrial kitchen equipment (i.e. blast chiller, grill, knives/blades, oven, grills, scales, etc.), basic housekeeping / janitorial and standard office equipment. Work Environment Work occurs in a grocery store environment which includes surfaces that can be wet and slippery, moderate noise level, and temperature extremes in controlled environments in the cooler and freezer, and depending on location, working outside in all temperatures. There may be exposure to certain allergens and / or chemicals. In accordance with the Americans with Disabilities Act, the ADA Amendments Act of 2008, and other applicable state or local law, we will make reasonable accommodations to qualified applicants and employees with disabilities. Why You'll Love Working at New Leaf Community Markets Amazing Benefits Package - Including comprehensive medical, dental, vision, and 401k at 28 hours a week. Great earning potential with the opportunity for growth within our family of brands Paid Parental Leave available Lifestyle Scheduling Public Transport Benefits Paid Community Service Hours 30% discount at all New Leaf Community Markets, Bristol Farms, and Lazy Acres Natural Market locations Job Details Job Family NL Stores Pay Type Hourly Hiring Min Rate 20 USD Hiring Max Rate 28.50 USD Scan this QR code and apply! Download 1209 Aptos - New Leaf, 161 Aptos Village Way, Aptos, California, United States of America