Admin Assistant/ Receptionist-5yrs.Construction Exp Req

Commercial HVAC contracting office looking to fill a Construction Admin Assistant position Mon-Fri 8:00•2:00

Tasks & Responsibilities:

Front Desk Reception work•answering multiple phone lines. Work with a project manager to produce bids for project. Type letters, proposals•must be extremely proficient in Micro Word. Assist project manager in collecting bids for projects.

Coordinate calendar:

due dates, meetings Filing & maintaining file organization. Assist and respond to Client inquiries by email or phone in a professional manner and conduct any follow up phone calls if needed. Assist with the daily operations of the office. Stock & order all supplies, proactively assessing inventory of forms, water, coffee, etc. Update lists, job lists, vehicle lists, to do lists. Keep common office area neat. Welcome guests.

Qualifications:

Excellent communication skills & have the ability to speak to anyone in a professional manner in person or by phone. Must be able to multitask. Must be able to work well under pressure in a fast paced working environment and adapt to any situation.

Excellent current computer skills:

Gmail, Word. Must be able to create tables and modify templates to create professional Word documents. Must have Excellent Proofreading skills and take pride in work. Must be a highly organized, resourceful self-starter and be able to work as a team. Must be able to prioritize workload. Ambitious and eager to learn and able to take direction. Must be able to follow company procedures. Dependable, punctual and reliable. Must be able to start at 8:00 am everyday•excessive lateness will not be tolerated. Business casual attire and jeans on Fridays. Competitive Salary based on exp.

Job Type:

Part-time Pay:

From $28.00 per hour People with a criminal record are encouraged to apply

Work Location:

In person